Appendix 1 APPENDIX 1. DOCUMENTATION MATRIX
CLASS OF PART REQUIRED ON RECEIPT REQUIRED FOR SHIPMENT Consumable materials intended to be consumed in the maintenance, alteration, or preventive maintenance of a product or article (e.g. tape, grease, paint, sealant, etc.).
Statement from seller as to identity.
Statement as to identity and that original seller’s statement is on file.
Raw materials. Physical and chemical properties reports traceable to heat code or lot number.
Certified true copy of the physical and chemical properties reports.
Standard parts. Certificate of Conformity (C of C) from producer or seller verifying adherence to the appropriate requirements.
Certified true copy of the received C of C and statement that original certified statement is on file.
New parts produced by a U.S.
type certificate (TC) holder and produced under TC only.
Certified statement from seller as to identity and condition.
Statement as to identity and condition and that original certified statement is on file.
New parts produced by a U.S.
Production Approval Holder (PAH) that are accompanied by airworthiness approval or that bear part marking required by 14 CFR part 45.
FAA Form 8130-3 or part marking required by 14 CFR part 45.
Certified true copy of the regulatory airworthiness approval document or statement as to identity and condition for a part marked according to 14 CFR part 45.
New parts produced by a U.S.
PAH that are not accompanied by airworthiness approval and that do not bear part marking required by 14 CFR part 45.
Certified statement from seller as to identity and condition.
Statement as to identity and condition and that original certified statement is on file.
New parts produced by a non-U.S. PAH and approved under the provisions of a bilateral agreement between the United States and a foreign country or jurisdiction.
Regulatory airworthiness approval document meeting the requirements of the bilateral agreement between the U.S. and the nation that issued the production approval; document should meet the requirements that were effective at the time that the part was imported into the United States.
Certified true copy of the regulatory airworthiness approval document.
New parts produced by a non-U.S. PAH that are not accompanied by airworthiness approval.
Certified statement from seller as to identity and condition.
Statement as to identity and condition and that original certified statement is on file.
Used parts that have been maintained under 14 CFR part 43 (including 14 CFR § 43.17).
Approval for return to service meeting provisions of 14 CFR §§ 43.9, 43.11, or 43.17.
Approval for return to service.
Used parts that have been maintained under foreign maintenance standards but not maintained under 14 CFR part 43.
Approval for return to service meeting the requirements of the foreign maintenance standards.
Approval for return to service.
The documentation should clearly identify the applicable airworthiness authority.
Appendix 1
CLASS OF PART REQUIRED ON RECEIPT REQUIRED FOR SHIPMENT Used parts, products, and appliances without approval for return to service.
Certified statement from seller about identity and condition – must use an accurate descriptive term or narrative to describe condition, such as “as-is,” or any other term that accurately describes the current condition and conveys to the distributor that the part may not meet other categories of this matrix.
Statement about identity and condition and that original certified statement is on file.
Must use an accurate descriptive term or narrative to describe condition, such as “as-is,” or any other term that accurately describes the current condition and conveys to the transferee that the part may not meet other categories of this matrix.
Appendix 2 Page 1 (and 2) APPENDIX 2. SAMPLE DATABASE LETTER (Company Name) (Company Address) (Phone Number) (Fax Number) (Point of Contact) (Email Address) (Date)
Dear Database Manager,
This is a certification statement by a senior management official that the distributor will maintain and continue to follow their quality system as approved by the accreditation organization.
a) Only parts for which documentation is on file at this place of business, as described in AC 00-56B, Appendix 1, will be sold for installation on civil aviation products.
b) [The accreditation organization] has completed an audit and found our quality system to be in compliance with the provisions of AC 00-56B and [quality system standards] on [date].
c) A copy of the audit result is on file and available for inspection by any interested person.
(Printed Name) (Job Title) ________________ Signature NOTE: A copy of the signed certification letter, or a certificate from the accreditation organization, must accompany the distributor’s certification letter.