Appendix 8 NOTE: Not all state DMVs accept FAA Form 8060-13 because they are not familiar with the form itself, or prefer to use their own form. If this is the case, use the NDR request form that is provided by the state, which is usually available from its Web site.
9. Instructions. Instructions for completing FAA Form 8060-13 are attached to the form itself.
Overviews and information on the use of this form are in the PRIA Office Procedures for the Air Carrier and the PRIA Web site.
10. Additional Tips. Many state DMVs will not accept copies of a request form, so it is advisable to always submit the request in original form. As a result, the hiring employer must mail the request instead of faxing it. We recommend that you use a certified mail delivery that will document the receipt of your request. It is also a good idea to start the request process with a phone call to the state DMV to make sure you have covered all of the requirements of that particular state.
11. NDR Data System Match. The hiring employer receives an NDR report that will state that
(1) a data system match was not found⎯meaning that the record of the individual is clean, or that (2) a data system match concerning the motor vehicle driving record of the individual was found and indicated a:
a. Record of suspension from the previous 5-year period, if applicable.
b. Record of revocation from the previous 5-year period, if applicable.
c. Any conviction of driving under the influence of alcohol, if applicable.
12. The NDR Report.
a. A completed NDR report without reference to an action taken against the pilot’s driver’s license is considered a clean report. If the report does indicate a clean record, add the report to the pilot/applicant’s PRIA-related records file and the NDR request process is considered complete.
b. If the report does indicate a problem, however, it will point to a specific state(s) in which the problem(s) occurred. In these cases, the record will indicate a possible match, and the hiring employer is required to conduct further investigation. The hiring employer must disclose this information to the individual in an attempt to verify whether a positive match with the pointer record exists, or if the possible match pertains to another individual with similar identifying information.
(1) If the resulting investigation confirms the individual as a positive match with the pointer record, a second NDR request must then be sent to the state(s) indicated in the initial report, to determine the exact nature of the problem.
(2) If the resulting investigation confirms that the individual is not a match with the pointer record, then along with the results of the investigation the report is considered clean, the matter closed, and the NDR request process completed for that individual.
Appendix 9 APPENDIX 9 ADDITIONAL PILOT RECORDS
1. What are the additional pilot records that an air carrier or an air operator are expected to request to assist in the applicant review, selection, and hiring process?
Pilot records that are expected to be requested, in addition to the standard PRIA request, includes those FAA records of proficiency/competency and airmen certification practical test results. This will require a release signed by the pilot in addition to the standard release found on all PRIA forms.
2. What other additional pilot records may an air carrier or air operator request to assist in the applicant review, selection, and hiring process?
a. Pilot records that may be requested include an airman’s record history concerning accidents/ incidents, and enforcement actions (notwithstanding those records that have been expunged) and are available through a Privacy Act or a FOIA request made to the Aviation Safety Data Branch, AFS-620. Complete information and sample requests may be found on the PRIA Web Site.
b. Pilot records that may be requested include a certificate holder’s “complete airman file” that includes all FAA Form 8060-5 Notice of Disapproval of Application (Pilot), are available through a request made to the Civil Aviation Registry, Airmen Certification, AFS-760, by using form AC 8060-72 that is available on the Civil Aviation Registry website. For additional details, you may contact the Airman Certification Branch toll free at (866) 878-2498.
c. Other airman records that may be requested include all FAA Form 8060-5 Notice of Disapproval of Application (Pilot), including the accompanying FAA Form 8710-1 Airman Certificate and/or Rating Application, indicating a failed airman practical test, by using form AC 8060-72 that is available on the Civil Aviation Registry website. For additional details you may contact the Airman Certification branch toll free at (866) 878-2498.
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