Appendix B B-9 B.12.4 Preliminary Inspection.
1. Who (by title) will perform this inspection, and how will it be performed?
2. When is this inspection performed?
3. How will the inspection be recorded?
4. If the inspection reveals discrepancies, how are they recorded?
5. How is corrective action taken to correct any discrepancies?
6. Do the records show the relationship between the discrepancies found and the corrective action taken?
7. Is the record of this inspection made part of the work order file (work package)?
8. How is traceability of life limits and/or time since overhaul ensured?
9. How are the parts identified if acceptable and if not acceptable?
10. Does the manual include procedures to ensure that the records (work package) are kept with the parts?
11. Does the manual include a procedure to ensure that current technical data is available before inspection?
12. Does the manual include procedures for detecting and reporting unapproved parts?
13. Does the manual include a procedure for reporting failures, malfunctions, or defects of an article?
B.12.5 Hidden Damage Inspection.
1. Who (by title) will perform the inspection?
2. How will the inspection be recorded?
3. If defects are noted, where will they be recorded?
4. Does the inspection include areas adjacent to obvious damage?
5. Who will communicate with the customer?
6. Is the record of this inspection made part of the work order file?
B.12.6 In-Process Inspection.
1. Who (by title) will perform the inspection, and how is it performed?
2. How will the inspection be recorded?
3. If defects or discrepancies are noted, where will they be recorded?
4. Do the procedures allow steps to be performed out of sequence? If so, how is this authorized and recorded?
Appendix B B-10
5. If the in-process inspection results are not satisfactory, does the manual have procedures governing rework?
6. Do the forms used in the inspection system record both the name of the person who performed the work and the inspector?
7. Are the records of this inspection made part of the work order (records package)?
8. Who determines when an in-process inspection is performed and how is that determined?
9. Do the procedures describe the inspection of an article and review of documentation for maintenance performed by a contracted facility?
B.12.7 Final Inspection.
1. Who (by title) will perform the inspection?
2. How will the inspection be recorded?
3. If the final inspection is not satisfactory, does the manual have procedures governing rework?
4. Before the final airworthiness determination is made, are all other maintenance, inspection forms, and records checked for completion? How is this indicated?
5. How is the inspection performed?
6. After the final inspection is completed, how are the articles identified?
7. Does the manual include procedures for when the final inspection results in accepting or rejecting the article?
8. If the repair station performs 100-hour and/or annual inspections, does the manual include procedures addressing the use of inspection cards and/or forms, checklists, etc., to record the inspection and correction of any discrepancies? Where the operator has an FAA-approved minimum equipment list (MEL), are procedures for the deferral of inoperative equipment included?
9. If the maintenance performed was a major repair or major alteration, does the manual include procedures to ensure that the inspector who inspects the article and approves it for return to service is trained, qualified, and authorized?
B.12.8 Work Signoff.
1. Who (by title) issues the stamps, badges, or authorizations?
2. Do the procedures ensure that the method used can be traced to the individual who was issued the authorization (a list of names and stamps or similar document)?
3. Does the manual include procedures to check that the stamps (if used) are still legible?
Appendix B B-11
4. Do the procedures ensure that the stamp, badge, or authorization is returned to or revoked by the responsible manager after termination or reassignment of an employee?
5. Does the training include security procedures for the system used (stamps or electronic)?
B.12.9 Approval for Return to Service.
1. Does the form meet the requirements of part 43, §§ 43.9 and 43.11?
2. Who (by title) is authorized to complete the form? How is he or she authorized?
3. Do the procedures ensure that a qualified and authorized person can assume the responsibilities of this task if the person who normally performs it is not available (e.g., is sick or on vacation)?
4. Does the maintenance release document include or reference a list of approved parts?
5. Do the procedures ensure that only those articles for which the repair station is rated are approved for return to service?
6. Do the procedures describe how the repair station will determine if the repair or alteration is major? If the maintenance was a major repair or major alteration, do the procedures describe how it will be recorded?
7. Who (by title) is authorized to complete FAA Form 337, Major Repair and Alteration (Airframe, Powerplant, Propeller, or Appliance), and how is that person authorized?
8. What records are given to the customer, and what records are maintained on file at the repair station?
B.13 Required Records and Recordkeeping.
1. Who (by title) is responsible for maintaining the recordkeeping system?
2. What documents are included in a typical records package? What additional forms may be included?
3. Where are the records stored?
4. Who (by title) reviews records for accuracy and completeness before approval for return to service? Is the individual trained?
5. If the repair station uses electronic records, does the manual describe the procedures, including security, backup, and retrieval?
6. Are the records in English, and do they meet (at a minimum) the requirements of § 43.9?
7. What records will be provided to the owner/operator?
Appendix B B-12
8. How will the repair station process records received from contractors?
9. Are procedures for distribution and storage of FAA Form 337 included?
10. How are records of any special inspections, such as hydrostatic tests, functional tests, and so forth, processed?
B.14 Calibration of Measuring and Test Equipment.
1. Who (by title) is responsible for the calibration system?
2. What is the basis for the test intervals, such as manufacturer, standard industry practice, and so forth?
3. Is the calibration technique recommended by the manufacturer or standard industry practice?
4. How is calibrated equipment identified?
5. Is the calibration technique documented?
6. What procedure is used to change calibration intervals?
7. Are actual calibration results recorded to justify changes to calibration intervals?
8. Do the procedures ensure that calibration is traceable to the National Institute of Standards and Technology (NIST), the manufacturer, or an acceptable foreign or international standard?
9. Do the procedures ensure that equipment is removed from service and calibrated when due?
10. Do the procedures include recall of any product inspected if the measuring equipment was out of tolerance when the work was performed?
11. How is equipment that is not submitted for calibration when it is due handled
(e.g., when it is lost or overdue)?
12. How is calibration recorded? Are the actual results at each test point recorded?
13. If automated test equipment is used, is it included in the calibration system?
14. Does the procedure describe the information on the calibration label of the equipment?
15. How is equipment that must be calibrated before each use identified and recorded?
16. How is equipment that does not require calibration identified?
17. Do the procedures address the acceptance of new precision test equipment into the inventory?
18. Do the procedures address calibration performed by an outside contractor?
19. Do the procedures address calibration of employee-owned tools?
Appendix B B-13
20. Who (by title) is responsible for records of calibration received from outside contractors?
21. Do the procedures address calibration requirements, standards, documentation, and traceability of tools that the repair station has leased?
22. Do the procedures describe the review of the contracted calibration facility’s records for traceability, accuracy, and acceptability?
23. If the facility includes an engine or auxiliary power unit (APU) test cell, does the manual include procedures for correlation, calibration, and limitations, if any?
24. If NDT is performed, does the manual include procedures for certification of company-manufactured NDT inspection standards (if any are used)?
B.15 Taking Corrective Action on Deficiencies.
1. Who (by title) is responsible for the program?
2. How is the root cause of the problem determined?
3. Who (by title) will initiate corrective action?
4. How much time will be allowed to implement the corrective action?
5. Who (by title) will perform a followup audit of the corrective action to ensure that it was effective?
6. What records will be maintained of the cause and corrective action taken?
Advisory Circular Feedback Form If you find an error in this AC, have recommendations for improving it, or have suggestions for new items/subjects to be added, you may let us know by contacting the Flight Standards Directives Management Officer at 9-AWA-AFS-140-Directives@faa.gov.
Subject: AC 145-9A, Guide for Developing and Evaluating Repair Station and Quality Control Manuals Date: _____________________ Please check all appropriate line items:
An error (procedural or typographical) has been noted in paragraph ____________ on page _______.
Recommend paragraph _____________ on page __________ be changed as follows:
______________________________________________________________________ ______________________________________________________________________ In a future change to this AC, please cover the following subject:
(Briefly describe what you want added.)
______________________________________________________________________ ______________________________________________________________________ Other comments:
______________________________________________________________________ ______________________________________________________________________ I would like to discuss the above. Please contact me.
Submitted by: Date: ______________________