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(b) The basis for any credit provided. Examples of a basis of credit that must be included would be any transcripts or results of evaluations used to determine the amount of credit.
(3) Record Retention. The course operator must retain each student record for at least 3 years after the student’s graduation from the course.
b. Annual Report. Section 65.70(a) requires a course operator to prepare an annual report for its records and for transmission to the approving office. The course operator must transmit the annual report no later than January 31 of each year. Each annual report must contain the following information from the previous year:
• The names of all students who graduated, together with the results of their Aircraft Dispatcher Certification Courses; and
• The names of all of the students who failed or withdrew, together with the results of their Aircraft Dispatcher Certification Courses or the reasons for their withdrawal.
24. FAA APPROVAL.
a. Original Approval. When the FAA finds a course operator’s application to be acceptable, the FAA will grant approval of an Aircraft Dispatcher Certification Course in writing. Application requirements for original approval are set forth in § 65.63(a) and described in paragraph 13 of this AC. The approving office will approve and sign the TCO LEP and attach it to the approval letter. A course operator should retain each approval letter until it expires, is withdrawn, or is otherwise canceled or superseded. Course operators should make the approval letter available to the Administrator upon request. FAA approval of an Aircraft Dispatcher Certification Course expires on the last day of the 24th month from the month the approval was issued, or on the date that any change in ownership occurs (refer to § 65.63(b)).
b. Renewal of Approval. In accordance with § 65.63(c), an Aircraft Dispatcher Certification Course operator must submit an application for course renewal within 30 days preceding the month the approval expires. The application for renewal must meet all of the requirements of original approval in accordance with § 65.63(a). Application requirements for renewal of approval are further outlined in paragraph 13 of this AC. The FAA will renew a course approval in writing. The approving office will approve and sign the TCO LEP and attach it to the approval letter, in the same manner as an original approval. Accordingly, a course operator should retain the approval letter until it expires, is withdrawn, or is otherwise canceled or superseded, and make it available to the Administrator upon request. A renewed FAA approval of an Aircraft Dispatcher Certification Course expires on the last day of the 24th month from the month the renewal of approval was issued. The FAA will renew its approval of an Aircraft Dispatcher Certification Course provided the course operator meets the following requirements:
(1) Meets Minimum Student Passing Requirements. As required by § 65.63(c)(1), at least 80 percent of the graduates of the course who applied for and took the practical test required by § 65.59 must have passed the test on their first attempt.
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(2) Continues to Meet Requirements For Approval. As required by § 65.63(c)(2), the course must continue to meet all of the requirements for course approval.
(3) The FAA Will Not Renew Approval if the Course Operator Fails to Apply for Renewal. Failure by the course operator to submit an application for renewal in accordance with the requirements of § 65.63 will result in expiration of the course approval on the last day of the 24th month from the month the approval was issued.
(4) Inactive Course Operators. If a course operator remains inactive (i.e., does not have students or conduct classes) throughout a particular approval cycle, which is 24 months, the course operator is still required to maintain compliance with the requirements of part 65 subpart C, as a condition for renewal, as required by § 65.63(c)(2). This includes continuing to prepare the annual report required by § 65.70(a) and transmitting it to the approving office no later than January 31 of each year.
c. Approval of a Course Revision. The FAA will approve a course revision in accordance with § 65.63(d). Application requirements for a course revision are contained in paragraph 13 of this AC. The FAA will grant approval of a course revision in writing. Approval of a course revision is considered to be an addendum to the current course approval. Course operators should retain the revision approval as part of the overall course approval until such a time as it is superseded by another revision, the course approval expires, or it is otherwise withdrawn or canceled. Course operators should make revision approval letters available to the Administrator upon request.
25. DENIAL OF APPROVAL. The FAA will deny approval of any application for original approval, renewal of approval, or approval of a revision of an Aircraft Dispatcher Certification Course upon the determination that the application is incomplete, insufficient, and/or fails to meet the requirements of part 65 subpart C and/or appendix A. The FAA’s guidance to inspectors for denying approval is described in detail in Order 8900.1, Volume, 3, Chapter 63, Section 3, Course Approval and Management. The process generally includes providing the applicant with an opportunity to take corrective action before making a final determination to deny approval.
26. COURSE OPERATOR INITIATED CANCELLATION OF APPROVAL. An FAA-approved Aircraft Dispatcher Certification Course operator may request cancellation of its course approval at any time. In accordance with § 65.63(e), the request must be made by letter to the approving office. Upon request by the course operator, the approving office will immediately cancel approval. Once FAA approval has been canceled, the course operator should cease all course activity. Instruction provided to students after course approval is canceled is not FAA approved and will not count as instruction required by § 65.61.
27. WITHDRAWAL OF FAA APPROVAL. In accordance with § 65.63(e), failure by a course operator to continue to meet the requirements of part 65 subpart C for the approval or operation of an FAA-approved Aircraft Dispatcher Certification Course is grounds for the FAA to withdraw approval of the course. The FAA’s guidance to inspectors for withdrawing approval of an Aircraft Dispatcher Certification Course is outlined in Order 8900.1, Volume 3, Chapter 63, Section 3. In general, the FAA will not withdraw approval until:
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• There is sufficient documentary evidence of failure by the course operator to meet regulatory requirements;
• Attempts are made to resolve the issues; and
• The course operator is given notice and an opportunity to take corrective action.
28. CHANGE IN OWNERSHIP, NAME, OR LOCATION.
a. Change in Ownership (§ 65.63(f)). If any change in ownership of an Aircraft Dispatcher Certification Course occurs, continued FAA approval of the course is contingent upon the following:
(1) Within 10 days after the date that any change in ownership occurs, the course operator must apply for an appropriate amendment to the original approval or renewal that was based on the previous owner.
(2) No change in the facilities, personnel, or approved Aircraft Dispatcher Certification Course is involved.
(3) A course operator seeking an amendment to the original approval or renewal of a course due to a change in ownership should make an application in writing to the approving office and provide the name, address, telephone number, and email address of the new owner of the course. The FAA will not grant an amendment to an existing course approval based on a change in ownership unless the course operator continues to meet all of the requirements of part 65 subpart C and appendix A.
b. Change in Name or Location (§ 65.63(g)). If an Aircraft Dispatcher Certification Course operator changes its name or location, continued FAA approval is contingent upon the course operator notifying the approving office in writing within 10 days after the date of the change.
29. QUESTIONS ABOUT THIS AC. If you have questions about the material in this AC or would like to provide feedback, you may contact the Air Transportation Division at 800 Independence Ave. SW, FOB 10A, Room 831, Washington, DC 20591; or by phone at 202-267-8166.
30. REGULATORY REFERENCES. Title 14 CFR part 65 subpart A, subpart C, and appendix A.
31. RELATED READING MATERIAL (current editions).
a. FAA Resources. Policy regarding the assignment of the necessary FAA resources to approve, renew, or conduct oversight of an FAA-approved Aircraft Dispatcher Certification Course is contained in Order 8900.1, Volume 3, Chapter 63, Section 2.
b. Approval, Renewal, and Oversight of Aircraft Dispatcher Certification Courses.
Policy specific to approval, renewal, and oversight of part 65 Aircraft Dispatcher Certification Courses is contained in Order 8900.1, Volume 3, Chapter 63, Section 3.
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c. Certification of Aircraft Dispatchers. Guidance specific to the certification of aircraft dispatchers is contained in Order 8900.1, Volume 5, Chapter 5, Section 10.
d. Designated Aircraft Dispatcher Examiners (DADE). Policy specific to managing DADEs and the duties and responsibilities of DADEs is contained in the current edition of Order 8000.95, Volume 4.
e. English Language Requirements. The current edition of AC 60-28 contains requirements and guidelines related to English language skills for aircraft dispatchers certificated under part 65.
f. FS Schedule of Charges Outside the United States. The current edition of AC 187-1 contains a schedule of fees that includes charges for FAA services related to the certification of aircraft dispatchers.
32. AC FEEDBACK FORM. For your convenience, the AC Feedback Form is the last page of this AC. Note any deficiencies found, clarifications needed, or suggested improvements regarding the contents of this AC on the Feedback Form.
Advisory Circular Feedback Form If you find an error in this AC, have recommendations for improving it, or have suggestions for new items/subjects to be added, you may let us know by contacting the Air Transportation Division at 9-AFS-200-Correspondence@faa.gov or the Flight Standards Directives Management Officer at 9-AWA-AFB-120-Directives@faa.gov.
Subject: AC 65-34A CHG 1, FAA-Approved Aircraft Dispatcher Certification Courses Date: _____________________ Please check all appropriate line items:
An e rror ( proce dura l or typographical) has been noted in paragraph ____________ on page _______.
Recommend paragraph _____________ on page __________ be changed as follows:
______________________________________________________________________ ______________________________________________________________________ In a future change to this AC, please cover the following subject:
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______________________________________________________________________ ______________________________________________________________________ Other comments:
______________________________________________________________________ ______________________________________________________________________ I would like to discuss the above. Please contact me.
Submitted by: Date: ______________________