Appendix G G-4 pilot-applicant’s suitability for employment. The process is not complete until the requestor has completed these activities.
5. Respondent. As the person receiving a records request under the authority of PRIA, you must furnish:
a. A copy of the appropriate records to the requestor no later than 30 calendar- days after receiving the request, as prescribed by 49 U.S.C. § 44703(h)(5).
b. An identical copy, if so requested, to the pilot-applicant on or before 20 calendar-days after receiving the request, as prescribed by 49 U.S.C.
§ 44703(h)(6).
c. A written notification to the pilot-applicant to satisfy 49 U.S.C. § 44703(h)(6) if the processing time will exceed 20 calendar-days. In other words, an additional document is required to provide written notification if your response time will be over 20 calendar-days. In no case can you take longer than the authorized 30-calendar-day period.
6. Instructions. Instructions for completing FAA Form 8060-10A are attached to the form itself. Overviews and information on using this form are also in the PRIA Office Procedures for the Air Carrier and on the PRIA website.
7. The Form. There are two online sources for FAA Form 8060-10A:
• https://www.faa.gov/pilots/lic_cert/pria/forms_docs.
• https://www.faa.gov/forms.
G.3 Overview and Use of FAA Form 8060-11, Air Carrier and Other Records Request (PRIA).
Note: Consult the Pilot Records Improvement Act of 1996 (PRIA) website at https://www.faa.gov/pilots/lic_cert/pria/forms_docs for the most current information on the overview and use of FAA Form 8060-11.
1. Part I, Air Carrier and Other Records Request (PRIA). The hiring air carrier in operation under 14 CFR part 121 or 135, air operator under 14 CFR part 125, or other person (collectively referred to as the “hiring employer”) uses part I to request certain pilot records. A previous employer that used the individual as a pilot at any time during the 5-year period preceding the date on the employment application of the individual or the trustee in bankruptcy for such operator maintains these records.
Title 49 U.S.C. § 44703(h)(1)(B) identifies and references the records that a previous employer must provide.
2. Part II, Airman Consent for the Release of Records. The hiring emplo yer uses part II to obtain written consent for the release of the records from the individual who is the subject of the request.
Appendix G G-5
3. Distribution. The hiring employer either mails or faxes FAA Form 8060-11 to all previous employers that used the applicant as a pilot at any time during the previous 5-year period. The hiring employer should then provide a copy to the pilot-applicant for that individual’s personal records.
4. Exceptions. Certain exceptions may apply that would either not require the hiring employer to comply with the statutes of PRIA, or could allow an amended request procedure. To foster the most efficient use of its personnel and flight operations, the hiring employer should be familiar with all exceptions that may apply. These exceptions are:
a. Operations expressly excluded from air carrier certification requirements under 14 CFR part 119, § 119.1(e). These, and certain other 14 CFR part 91 operators, are not required to request pilot records under PRIA. However, if they receive a request under PRIA, they are required to furnish such records that they may have maintained on the individual who is the subject of the request. If the former employer did not maintain the records, it would return a brief letter stating such to the requestor to allow it to complete the request process.
b. Pilots of certain small aircraft, as described in 49 U.S.C. § 44703(h)(14)(A).
c. Good faith exception, as described in 49 U.S.C. § 44703(h)(14)(B).
5. Inappropriate Records. The respondent should not include records that are not relevant to the individual’s performance as a pilot in the transmission to the requestor.
For example, an agreement between the pilot and employer to pay for training, personal bankruptcy papers, or unemployment compensation disputes between a pilot and employer are not considered appropriate to the individual’s performance as a pilot.
6. Requestor. As the requestor of records under the authority of PRIA, you should develop and use a system to track all outstanding requests. After receiving the responses, organize them into a format that management can easily use to evaluate the pilot-applicant’s suitability for employment. The process is not complete until the requestor has completed these activities.
7. Respondent. As the person receiving a records request under the authority of PRIA, you must furnish:
a. A copy of the appropriate records to the requestor no later than 30 calendar-days after receiving the request, as prescribed by 49 U.S.C. § 44703(h)(5).
b. An identical copy, if so requested, to the pilot-applicant on or before 20 calendar-days after receiving the request, as prescribed by 49 U.S.C.
§ 44703(h)(6).
c. A written notification to the pilot-applicant to satisfy 49 U.S.C. § 44703(h)(6) if the processing time will exceed 20 calendar-days. In other words, an additional
Appendix G G-6 document is required to provide written notification if your response time will be over 20 calendar-days. In no case can you take longer than the authorized 30-calendar-day period.
8. Instructions. Instructions for completing FAA Form 8060-11 are attached to the form itself. Overviews and information on using this form are also in the PRIA Office Procedures for the Air Carrier and on the PRIA website.
9. Reasonable Charges. The former employer furni shing records as the result of a request under PRIA may assess a reasonable charge from the records requestor and from the individual who is the subject of the request, provided he or she has requested an identical copy of the records.
10. The Form. There are two online sources for FAA Form 8060-11:
• https://www.faa.gov/pilots/lic_cert/pria/forms_docs.
• https://www.faa.gov/forms.
G.4 Overview and Use of FAA Form 8060-11A, Airman Notice and Right to Receive Copy – Air Carrier and Other Records (PRIA).
Note: Consult the Pilot Records Improvement Act of 1996 (PRIA) website at https://www.faa.gov/pilots/lic_cert/pria/forms_docs for the most current information on the overview and use of FAA Form 8060-11A.
1. Part I, Airman Notice and Right to Receive Copy. The hiring air carrier in operation under 14 CFR part 121 or 135, air operator under 14 CFR part 125, or other person (collectively referred to as the “hiring employer”) that has used the individual as a pilot at any time during the 5-year period preceding the date on the employment application uses part I to notify that individual:
a. That any previous employer will conduct a PRIA records request for pilot- related air carrier records.
b. Of that pilot’s right to receive a copy of the records furnished by the previous employer to the requesting employer.
2. Part II, Airman Request or Non- Request for Records. The pilot-applicant uses part II to notify the previous employer(s) whether they want a copy of the records that the previous employer will furnish to the requesting employer.
3. Distribution.
a. Unlike FAA Form 8060-10A, Airman Notice and Right to Receive Copy – FAA Records (PRIA), when using the FAA forms, completing FAA Form 8060-11A is mandatory. If the pilot-applicant wishes to receive a copy of all air carrier and other records as permitted by 49 U.S.C. § 44703(h)(6) and has checked the “yes”
Appendix G G-7 box on FAA Form 8060-11A, the previous employers must make two sets, one for the requestor and one for the individual, and mail each one separately.
b. The hiring employer should attach FAA Form 8060-11A to FAA Form 8060-11, Air Carrier and Other Records Request (PRIA), and either mail or fax them to all employers that previously employed the applicant as a pilot at any time during the previous 5-year period. The hiring employer should then provide a copy to the pilot-applicant for that individual’s personal records.
4. Exceptions. Certain exceptions may apply that would either not require the hiring employer to comply with the statutes of PRIA, or could allow an amended request procedure. To foster the most efficient use of its personnel and flight operations, the hiring employer should be familiar with all exceptions that may apply. These exceptions are:
a. Operations expressly excluded from air carrier certification requirements under 14 CFR part 119, § 119.1(e). These, and certain other 14 CFR part 91 operators, are not required to request pilot records under PRIA. However, if they receive a request under PRIA, they are required to furnish such records that they may have maintained on the individual who is the subject of the request. If the former employer did not maintain any records, it returns a brief letter stating such to the requestor to allow it to complete the request process.
b. Pilots of certain small aircraft, as described in 49 U.S.C. § 44703(h)(14)(A).
c. Good faith exception, as described in 49 U.S.C. § 44703(h)(14)(B).
5. Requestor. As the requestor of records under the authority of PRIA, you should develop and use a system to track all outstanding requests. After receiving the responses, organize them into a format that management can easily use to evaluate the pilot-applicant’s suitability for employment. The process is not complete until the requestor has completed these activities.
6. Respondent. As the person receiving a records request under the authority of PRIA, you must furnish:
a. A copy of the appropriate records to the requestor no later than 30 calendar- days after receiving the request, as prescribed by 49 U.S.C. § 44703(h)(5).
b. An identical copy, if so requested, to the pilot-applicant on or before 20 calendar-days after receiving the request, as prescribed by 49 U.S.C.
§ 44703(h)(6).
c. A written notification to the pilot-applicant to satisfy 49 U.S.C. § 44703(h)(6) if the processing time will exceed 20 calendar-days. In other words, an additional document is required to provide written notification if your response time will be over 20 calendar-days. In no case can you take longer than the authorized 30-calendar-day period.
Appendix G G-8
7. Instructions. Instructions for completing FAA Form 8060-11A are attached to the form itself. Overviews and information on the use of this form are in the PRIA Office Procedures for the Air Carrier and on the PRIA website.
8. Reasonable Charges. The former employer furnishing records as the result of a request under PRIA may assess a reasonable charge from the records requestor and from the individual who is the subject of the request, provided he or she has requested an identical copy of the records.
9. The Form. There are two online sources for FAA Form 8060-11A:
• https://www.faa.gov/pilots/lic_cert/pria/forms_docs.
• https://www.faa.gov/forms.
G.5 Overview and Use of FAA Form 8060-12, Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 Code of Federal Regulations (49 CFR) Part 40.
Note: Consult the Pilot Records Improvement Act of 1996 (PRIA) website at https://www.faa.gov/pilots/lic_cert/pria/forms_docs for the most current information on the overview and use of FAA Form 8060-12.
1. Part I, Records and Airman Consent for the Release of Records. The hiring air carrier in operation under 14 CFR part 121 or 135, an air tour operator as defined in 14 CFR part 91, § 91.147, or other person (collectively referred to as the “hiring employer”) uses part I to provide a list of specific drug and alcohol testing records that the previous employer will furnish through this request.
a. Send this form to previous employers that used the individual as a:
• Department of Transportation (DOT)-regulated employee subject to drug and alcohol testing under 14 CFR part 120 or Title 49 of the Code of Federal Regulations (49 CFR) part 40,
• Pilot at any time during the 5-year period preceding the date on the employment application, or
• Non-pilot safety-sensitive employee subject to drug and alcohol testing such as flight attendant or aircraft maintenance or preventive maintenance duties (unless you use the written release under 49 CFR part 40, § 40.25).
b. Use FAA Form 8060-12 to notify the individual:
• That an FAA records request under PRIA for certain DOT drug and alcohol testing records will be conducted.
• Of a request for certain DOT drug and alcohol testing records under PRIA concerning that individual.
Appendix G G-9
• To obtain written consent for the release of such records from that individual who is the subject of the request.
• If the individual has requested a copy of the records, as indicated on FAA Form 8060-11A, Airman Notice and Right to Receive Copy – Air Carrier and Other Records (PRIA), any related DOT drug and alcohol testing records must be copied and included with other PRIA-related records as a result of that request.
2. Part II, Records to Provide. The hiring employer uses part II to provide a list of questions that the previous employer will complete and return to the hiring employer.
The previous employer(s) also use part II to document the existence of certain DOT drug and alcohol testing records that the previous employer(s) provides to the hiring employer. Consider the following guidelines when either requesting or providing DOT drug and alcohol testing records.
a. Any “no” response in part II of FAA Form 8060-12 still requires the previous employer(s) to furnish a copy of the appropriate negative drug or alcohol testing results for that respective question. To further clarify, previous employers must provide all test results, including both positive as well as negative DOT drug and alcohol testing results, from over the last 5 years to the requestor to comply with PRIA and 49 CFR part 40. Obtaining a copy of the form on the DOT website, where previous employers simply “check off” that there were no rule violations, is not acceptable.
b. In addition to obtaining records from all previous employers over t he last 5 years, the hiring employer must ask all applicants about their drug and alcohol testing history under DOT agency testing rules to satisfy 49 CFR § 40.25(j). Unlike the time period required under PRIA, this testing history obtained under 49 CFR § 40.25(j) covers a period of only two years. However, PRIA drug and alcohol testing records are not subject to the document retention conditions found in 49 CFR § 40.333. All PRIA records, including drug and alcohol testing records, are required by 49 U.S.C. § 44703(h)(4) to be maintained for at least 5 years.
Therefore, to fulfill the requirements of PRIA, a hiring employer must obtain both positive and negative test results for the individual from the last 5 years.
3. Distribution. The hiring employer should attach FAA Form 8060-12 to FAA Forms 8060-11, Air Carrier and Other Records Request (PRIA), and 8060-11A and either mail or fax the forms to all previous employers that used the applicant as a pilot at any time during the previous 5-year period. The hiring employer should provide a copy to the pilot-applicant for that individual’s personal records.
4. Use of FAA Form 8060-12. Ev en though the use of FAA Form 8060-12 is not currently required, this form has been carefully designed to combine both the records requirements of PRIA with those of 49 CFR part 40. Any employer not in compliance with the drug and alcohol testing record check requirements of 49 CFR part 40 could be subject to an additional inquiry by the FAA’s Drug Abatement Division. It is a
Appendix G G-10 good business practice, therefore, to use FAA Form 8060-12 even if you do not use the other FAA PRIA forms.
5. Instructions. Instructions for completing FAA Form 8060-12 are attached to the form itself. Overviews and information on the use of this form are in the PRIA Office Procedures for the Air Carrier and on the PRIA website.
6. The Form. There are two online sources for FAA Form 8060-12:
• https://www.faa.gov/pilots/lic_cert/pria/forms_docs.
• https://www.faa.gov/forms.
Note: Additional information concerning the inspection of drug and alcohol testing records is in FAA Order 8000.88, PRIA Guidance for FAA Inspectors, Paragraph 3-3, Drug and Alcohol Testing Records.
G.6 Overview and Use of FAA Form 8060-13, National Driver Register Records Request (PRIA).
Note: Consult the Pilot Records Improvement Act of 1996 (PRIA) website at https://www.faa.gov/pilots/lic_cert/pria/forms_docs for the most current information on the overview and use of FAA Form 8060-13.
1. Part I, National Driver Register (NDR) Records Request. The hiring air carrier in operation under 14 CFR part 121 or 135, air operator under 14 CFR part 125, or other person (collectively referred to as the “hiring employer”) uses part I to request NDR records concerning an individual seeking employment as a pilot with the employer.
2. Part II, Consent to the Release of Records. The hiring employer uses part II to obtain written consent for the release of the records from the individual who is the subject of the request.
3. Part III, Notice to the Prospective Employee. The hiring employer uses part III to certify the identity of the individual who is the subject of the request.
a. The hiring company’s representative completes part IIIa when the individual applies in person.
b. The pilot-applicant must have a notary public complete parts IIIa and IIIb when the individual does not apply in person.
4. Use of the Pilot-Applicant’s Date of Birth. For all requests to a state’s Department of Motor Vehicles (DMV) or to the NDR, notwithstanding the Privacy Act, disclosure of the pilot-applicant’s date of birth is mandatory. This is for identification purposes, and the DMV or NDR will return most requests without the date of birth with no action being taken by the respondent.
Appendix G G-11
5. Distribution. NDR requirements vary from state to state, and therefore, it is not practical to establish one firm procedure that will satisfy all requests.
Notwithstanding, the requesting employer should begin its NDR request process in the manner described in this advisory circular (AC) or in the PRIA Office Procedures for the Air Carrier to establish a request process that will produce the most reliable and consistent results for the state.
6. National Highway Traffic Safety Adminis tration (NHTSA). The NHTSA maintains an Internet database with current addresses and telephone numbers for state DMVs. This information is available at https://www.onlinedmv.com.
7. Copies Requested by the Pilot-Applicant. Neither the DMV of any state nor the NDR will furnish an additional copy of a report requested under the authority of PRIA. Therefore, if a pilot-applicant has checked the “yes” block on FAA Form 8060-11A, Airman Notice and Right to Receive Copy – Air Carrier and Other Records (PRIA), the hiring employer will need to furnish the copy after it receives the report.
8. The Form. There are two online sources for FAA Form 8060-13:
• https://www.faa.gov.pilots/lic_cert/pria/forms_docs.
• https://www.faa.gov/forms.
Note: Not all state DMVs accept FAA Form 8060-13 because they are not familiar with the form itself, or prefer to use their own form. If this is the case, use the NDR or DMV request form provided by the state, which is usually available on their website.
9. Instructions. Instructions for completing FAA Form 8060-13 are attached to the form itself. Overviews and information on the use of this form are in the PRIA Office Procedures for the Air Carrier and on the PRIA website.
10. Additional Tips. Many state DMVs will not accept copies of a request form, so it is advisable to always submit the request in original form. As a result, the hiring employer must mail the request instead of faxing it. We recommend that you use a certified mail delivery that will document the receipt of your request. It is also a good idea to start the request process with a phone call to the state DMV to make sure you have covered all of the requirements of that particular state.
11. NDR Data System Match. The hiring employer receives an NDR report that will state that a data system match was not found, meaning that the record of the individual is clean, or that a data system match concerning the motor vehicle driving record of the individual was found and indicated a:
Appendix G G-12
a. Record of suspension from the previous 5-year period, if applicable.
b. Record of revocation from the previous 5-year period, if applicable.
c. Any conviction of driving under the influence (DUI), if applicable.
12. The NDR Report.
a. A completed NDR report without reference to an action taken against the pilot’s driver’s license is considered a clean report. If the report does indicate a clean record, add the report to the pilot-applicant’s PRIA-related records file and the NDR request process is considered complete.
b. If the report does indicate a problem, however, it will point to a specific state(s) in which the problem(s) occurred. In these cases, the record will indicate a possible match, and the hiring employer is required to conduct further investigation. The hiring employer should disclose this information to the individual in an attempt to verify whether a positive match with the pointer record exists, or if the possible match pertains to another individual with similar identifying information.
c. If the resulting investigation confirms the individual as a positive match with the pointer record, the potential employer or the Designated Agent (DA) sends a second NDR request to the state(s) indicated in the initial report to determine the exact nature of the problem.
d. If the resulting investigation confirms that the individual is not a match with the pointer record, then, along with the results of the investigation, the report is considered clean, the matter closed, and the NDR request process completed for that individual.
G.7 Overview and Use of FAA Form 8060-14, Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database (10/20 Version).
PURPOSE: This form allows pilots who do not have access to the FAA PRD to grant or revoke access for air carriers or operators to view the pilot’s PRD records. This form also allows pilots to update their employment history and request a copy of their records contained in the PRD when they cannot access the application themselves.
Name: Enter your last name, first name, and middle name as displayed on your FAA pilot certificate. (Required.)
Date of Birth: Enter your date of birth in the format MM/DD/YYYY. (Required.)
FAA Pilot Certificate Number: Enter your certificate number as displayed on your FAA commercial pilot or ATP pilot certificate. If you do not hold a commercial pilot or ATP certificate, enter the number from your remote pilot certificate. (Required.) Other pilot certificates are not supported by the PRD.
Appendix G G-13 Email Address: Enter your email address. (Optional.)
Current Mailing Address, City, State, ZIP Code: Enter your mailing address, city, state, and ZIP code as displayed on your FAA pilot certificate. If you need to change your address printed on your certificate, contact the Airmen Certification Branch at 866-878-2498. Entering a different address here will not update your FAA address on record and may delay consent or revocation being granted via the PRD. Copies of your PRD Airman Record (PAR) will be mailed to the address of record only. (Required.)
Granting or Revoking Consent Statement: Select if you intend to grant consent or withdraw a previously provided consent to air carriers/operators. If you do not make a selection, consent will not be granted or withdrawn in the PRD for this company.
(Required.)
Air Carrier Name(s) and Designator(s): Enter the full name of the air carrier or operator that will be allowed to review your PAR. Ask the air carrier or operator what should be entered, as it may not be the same as the commonly used company name. Also enter the FAA designator assigned to the air carrier or operator. Ask the air carrier or operator what should be entered. You may list up to four carriers/operators. If you require more carrier/operator entries, please submit any number of separate FAA Forms 8060-14.
(Required if granting or revoking consent.)
Consent Time Period: Select how long you would like your PAR to be available for download for each air carrier or operator. Do not make a selection if you are using this form to withdraw consent. If left unchecked, the carrier/operator access period will be 30 days. (Optional.)
Perjury Statement: Your signature below this statement declares that you understand the penalties for making a false statement on this form.
Requesting a Copy of Your Records: Mark this box if you only need to request a copy of your records in the PRD and do not want to grant or revoke consent. The records will be mailed to your address of record.
Signature: You must sign and date the form for consent or withdrawal to be granted. A typed or electronic signature is not acceptable. (Required.)
Previous Employer(s): Enter your current and/or former employers for which you were employed as a pilot within the previous 5 years. It is considered a falsification and subject to enforcement action if current and/or former employers are omitted. Note: Submitting employment history information via this form will replace any previous employers previously submitted to the PRD. After this request is processed, your employment history will match what is submitted via this form. If you leave this form empty, no changes will be made to your employment history. Submit additional pages if you need more space to add previous employers.
Appendix G G-14 G.8 Overview and Use of FAA Form 8060-15, Pilot Records Database Pilot Record Dispute.
PURPOSE: This form is used by pilots who cannot access the PRD themselves to dispute a record and request corrections. This form is not used for FAA records.
Name: Enter your last name, first name, and middle name as displayed on your FAA pilot certificate. (Required.)
Date of Birth: Enter your date of birth in the format MM/DD/YYYY. (Required.)
FAA Pilot Certificate Number: Enter your certificate number as displayed on your FAA commercial pilot or ATP pilot certificate. If you do not hold a commercial pilot or ATP certificate, enter the number from your remote pilot certificate. (Required.) Other pilot certificates are not supported by the PRD.
Email Address: Enter your email address. (Optional.)
Current Mailing Address, City, State, ZIP Code: Enter your mailing address, city, state, and ZIP code as displayed on your FAA pilot certificate. If you need to change your address printed on your certificate, contact the Airmen Certification Branch at 866-878-2498. Entering a different address here will not update your FAA address on record and may delay or prevent this form from being processed. (Required.)
Section 1: Dispute an existing record displayed in your PRD Airman Record (PAR).
Complete this section if a record is displayed in your PAR that is not accurate. Marking a record as disputed will notify the record owner that you do not think it is accurate. They will then contact you to investigate via the contact information you entered on this form.
Date of Disputed Record: Enter the event start date as shown in the PAR.
Operator Name Who Entered the Record: Enter the name of the operator who entered the record as shown in the PAR.
Record ID: Enter the record ID for the record as shown in the PAR.
Brief Description: Enter a brief description of the inaccuracy. The operator may contact you for additional details.
Section 2: Report a Missing Record. Complete this section if you believe a record is missing from your PAR. Reporting a missing record will initiate the dispute process and the operator you list will be notified. They will then contact you to investigate via the contact information you entered on this form.
Operator Name: Enter the name of the operator who holds the record you believe needs to be entered into the PRD.
Operator Designator: Enter the FAA designator for the operator, if applicable.
Appendix G G-15 Date of Record: Enter the start date of the record.
Brief Description: Enter a brief description of the missing record. The operator may contact you for additional details.
Section 3: Mark a previously opened dispute as resolved. Complete this section if a record is currently marked as disputed, but the issue has been resolved. This will remove the disputed flag from the PAR.
Date of Disputed Record: Enter the event start date as shown in the PAR.
Operator Name Who Entered the Record: Enter the name of the operator who entered the record as shown in the PAR.
Record ID: Enter the record ID for the record as shown in the PAR.
Perjury Statement: Your signature below this statement declares that you understand the penalties for making a false statement on this form.
Signature: You must sign and date the form for the dispute process to start. A typed or electronic signature is not acceptable. (Required.)