4-1 CHAPTER 4. ADMINISTRATIVE INFORMATION
4.1 PRIA-Related Regulations.
• Title 14 of the Code of Federal Regulations (14 CFR) Parts 121, 125, and 135.
• Title 49 of the United States Code (49 U.S.C.) §§ 40102(a)(2), (5), (25), (27), and (37), and 44703(h)(1)(B).
• Certain U.S. transportation laws in 49 U.S.C.
4.2 Definitions. The following definitions are relevant to PRIA and Chapter 3. PRD and part 111 are described in Chapter 2.
4.2.1 Terms Related to Commercial Air Transportation.
1. Air Carrier. “A citizen of the United States undertaking by any means, directly or indirectly, to provide air transportation.” This includes operations using common carriage or holding out to the general public and being willing to furnish such air transportation for compensation. (Refer to 49 U.S.C. § 40102(a)(2).)
2. Air Operator. A person operating or intending to operate a civil aircraft when common carriage is not involved in a noncommercial operation. (Refer to part 125.).
3. Air Transportation. “Foreign air transportation, interstate air transportation, or the transportation of mail by aircraft.” (Refer to 49 U.S.C. § 40102(a)(5).)
4. Common Carriage. For the purpose of this advisory circular (AC), common carriage means any operation for compensation or hire in which an operator holds itself out (by advertising or any other means) as willing to furnish transportation for any member of the public who seeks the services that the operator is offering.
5. Interstate Air Transportation. “The transportation of passengers or property by aircraft as a common carrier for compensation, or the transportation of mail by aircraft— (A) between a place in—
(i) a State, territory, or possession of the United States and a place in the District of Columbia or another State, territory, or possession of the United States;
(ii) Hawaii and another place in Hawaii through the airspace over a place outside Hawaii;
(iii) the District of Columbia and another place in the District of Columbia; or
(iv) a territory or possession of the United States and another place in the same territory or possession; and (B) when any part of the transportation is by aircraft.” (Refer to 49 U.S.C.
§ 40102(a)(25).)
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6. Intrastate Air Transportation. “The transportation by a common carrier of passengers or property for compensation, entirely in the same State, by turbojet-powered aircraft capable of carrying at least 30 passengers.” (Refer to 49 U.S.C. § 40102(a)(27).)
7. Person. A person includes “corporations, companies, associations, firms, partnerships, societies, and joint stock companies, as well as individuals.” (Refer to Title 1 of the United States Code (1 U.S.C.) § 1.) In addition, a person “includes a governmental authority and a trustee, receiver, assignee, and other similar representative.” (Refer to 49 U.S.C. § 40102(a)(37).)
4.2.2 Terms Related to a Professional Pilot’s Employment.
1. Hired and Employed. The point when a pilot has been offered, and has accepted, a position as a pilot with an operator. Under the drug and alcohol testing regulations, “hire” is defined as “retaining an individual for a safety sensitive function as a paid employee, as a volunteer, or through barter or other form of compensation.” (Refer to 14 CFR part 120.)
2. Pilot Training Records. Records pertaining to the individual, to the individual’s performance as a pilot, disciplinary actions, and release from former employment.
3. Placed into Service. Upon completion of the required company training, a pilot is released for service to begin performance as a pilot, usually under the supervision of a Chief Pilot or a training captain, for the prescribed period of time or flight hours.
Under PRIA, a pilot cannot be placed into service until the hiring employer has requested, received, and evaluated the required records requested under PRIA, unless a good faith or other exception applies.
4. Records. As used in this AC, records mean the individual’s pilot records that are maintained by an air carrier, air operator, or person to meet the statutory requirements of 49 U.S.C. § 44703(h)(1)(B), as well as the individual’s pilot records that the air carrier or operator maintains to meet the regulatory requirements of the 14 CFR authority under which it operates.
4.3 Commonly Used Acronyms and Abbreviations.
1. Title 14 CFR—Title 14 of the Code of Federal Regulations.
2. Title 49 CFR—Title 49 of the Code of Federal Regulations.
3. Title 49 U.S.C.—Title 49 of the United States Code.
4. AC—Advisory Circular.
5. DA—Designated Agent.
6. DMV—Department of Motor Vehicles.
7. DOT—Department of Transportation.
8. FAA—Federal Aviation Administration.
9. NDR—National Driver Register.
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10. NTSB—National Transportation Safety Board.
11. POI—Principal Operations Inspector.
12. PRIA—Pilot Records Improvement Act of 1996.
4.4 Other PRIA Resources. The Aviation Data Systems Branch has developed numerous resources that will provide the air carrier, operator, or other customer with general assistance concerning initial familiarization, operational use, or other applications of PRIA. These and other PRIA resources are available on the PRIA website at https://www.faa.gov/pilots/lic_cert/pria/guidance.
4.5 PRIA Contact Information. Direct PRIA records requests or production inquiries to the Aviation Data Systems Branch’s PRIA production staff at 9-amc-afs620-pria@faa.gov.
Direct PRIA policy or compliance inquiries to the Aviation Data Systems Branch’s PRIA program manager at 405-954-4646.
4.6 AC Feedback Form. For your convenience, the AC Feedback Form is the last page of this AC. Note any deficiencies found, clarifications needed, or suggested improvements regarding the contents of this AC on the Feedback Form.
Appendix A A-1 APPENDIX A. TRAINING, QUALIFICATION, AND PROFICIENCY RECORDS Table A-1. Data Fields Data Field Description Reporting Entity Designator:
Designator (or PRD equivalent) of the air carrier or operator entering the record (automatically populates with assigned credential).
Reporting Entity Name:
Name of the certificate holder or operator as it appears on the certificate or is otherwise recorded in the FAA records (automatically populates with assigned credential).
Pilot Certificate Number:
Certificate number of the pilot.
Pilot Last Name: Name of the pilot as it appears on their certificate.
Start Date: YYYYMMDD – Date the event commenced.
End Date: YYYYMMDD – Date the event was completed or otherwise no longer in progress.
Aircraft Make/Model:
The aircraft or aircraft represented that was used for the event.
Valid values: List of standard values listed in FAA Order 8900.1.
Duty Position: The position for which the event is related.
Valid values:
• PIC (Pilot in command)
• SIC (Second in command) Training/Testing Program:
The type of training program in place at the air carrier/operator.
Valid values:
• 121NO – Part 121 carrier with an approved training program under part 121 subparts N and O.
• 121Y – Part 121 air carrier or operator with an approved training program under part 121 subpart Y.
• 135 – Part 135 air carrier or operator approved training program.
• 135NO* – Part 135 air carrier with an approved training program under part 121 subparts N and O.
• 135Y* – Part 135 air carrier with an approved training program under part 121 subpart Y.
• 125 – Part 125 operator testing events.
• 91K – Part 91 subpart K approved training.
• 91KNO* – Part 91 subpart K approved training program in accordance with part 121 subparts N and O.
• 91KGH* – Part 91 subpart K approved training program in accordance with part 135 subparts G and H.
• 91PAC – Part 91 corporate flight department, commercial air tour operator, and public aircraft operator.
Appendix A A-2 Data Field Description Training Event: See appropriate training record table for each individual air carrier or operator.
• 121NO: Table A-2
• 121Y: Table A-3
• 135: Table A-4
• 135NO: Table A-2
• 135Y: Table A-3
• 125: Table A-5
• 91K: Table A-6
• 91KNO: Table A-2
• 91KGH: Table A-4
• 91PAC: Table A-7 Results: The final results of the training event.
Valid values:
Satisfactory (Complete) Unsatisfactory (Incomplete) Evaluator Comments:
Comments provided by check pilot, aviation safety inspector, evaluator, or designee pursuant to 49 U.S.C. § 44703(i). Do not enter comments from other evaluators such as flight instructors in accordance with 14 CFR part 111, § 111.235.
Other Event Description:
Description to clarify training event when “other” is selected. Required if a training event of “Other” is selected from Tables A-2 through A-7.
Unsatisfactory Tasks or Maneuvers:
List any tasks or maneuvers which were attempted but not completed satisfactorily in the comment field.
Incomplete Tasks or Maneuvers:
List any tasks or maneuvers which were not attempted but were otherwise required to have been completed in the comment field.
* Training programs approved through a different rule part are not displayed within the tables since all of the training requirements of a particular training subpart must be met through the contents displayed throughout the associated subpart table.
Appendix A A-3 Table A-2. Part 121 Subparts N and O Training Record Options Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Basic Indoctrination
121.415(a)(1) N/A N/A Training for newly hired crewmembers on their duties and responsibilities, regulations, and contents of the certificate holder’s operations specifications and manuals.
Initial Training 121.419,
121.424 N/A N/A Training for pilots who have not held a flightcrew member position with the certificate holder previously.
Transition Training
121.419,
121.424(a) N/A N/A Training for pilots who have qualified and served in the same capacity on another airplane of the same group.
Upgrade Training
121.419,
121.424 N/A N/A Training required for pilots who have qualified and served as SIC on a particular airplane type, before they serve as PIC on that airplane.
Conversion Training
121.419,
121.424 N/A N/A Training for a flightcrew member who has been previously trained and qualified as a Flight Engineer (FE) by the certificate holder and is being reassigned as an SIC to the same aircraft type for which the flightcrew member was previously trained and qualified.
Differences Training
121.418(a) N/A N/A Training required for pilots who have qualified and served on a particular type airplane when the Administrator finds it is necessary before a crewmember serves in the same capacity on a particular variation of that airplane.
Appendix A A-4 Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Requalification Training
121.427 N/A N/A Training required for pilots previously trained and qualified, but who have become unqualified due to not having met the recurrent training requirements of § 121.427 or the proficiency check requirements of § 121.441.
Emergency Training
121.417(c)(1) N/A N/A Emergency training using those items of installed emergency equipment for each type of airplane in which the pilot is to serve.
Recurrent Training
121.427(c)(1)(i),
121.427(e)(1) N/A N/A Training for the pilot at a regularly scheduled interval to ensure proficiency with respect to the airplane type.
Remedial Training
121.415(j) N/A N/A Training required for pilots who have been identified as having performance deficiencies during training and checking and/or multiple failures during checking.
Operating Experience
121.434(c) Yes Required if unsatisfactory or incomplete Initial operating experience.
Reestablish Recency of Experience
121.439(b) N/A N/A Training to meet the currency requirements of § 121.439(a).
Line Check 121.440(a) Yes Required if unsatisfactory or incomplete Required line check by an approved individual for the PIC.
Proficiency Check
121.441 Yes Required if unsatisfactory or incomplete Required proficiency check conducted by a check pilot, Aircrew Program Designee or FAA inspector.
Conversion Training
121.419 N/A N/A Training required for flightcrew members who have qualified and served as an FE on a particular airplane type, before they serve as SIC on that airplane.
Appendix A A-5 Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Extended Envelope Training
121.423 N/A N/A Training for flightcrew members includes stall and upset prevention and recovery training.
Leadership and Command and Mentoring Training
121.429 N/A N/A Leadership training for PICs.
Other Other Optional Optional A pilot training or performance record kept in accordance with §§ 121.683 and 121.415(h).
Appendix A A-6 Table A-3. Part 121 Subpart Y Training Record Options Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Indoctrination Curriculum
121.911 N/A N/A The certificate holder’s policies and operating practices and general operational knowledge appropriate to the duty position.
Qualification Curriculum
121.913(b) N/A N/A Training, evaluation, and certification activities that are aircraft- and equipment-specific to qualify a person for a particular duty position on, or duties related to the operation of, a specific make, model, series, or variant aircraft.
Qualification Curriculum – Special Qualification Training
121.913 N/A N/A Training conducted by a certificate holder to qualify flightcrew members beyond the scope of basic training.
Qualification Curriculum – Systems Knowledge Validation
121.913 N/A N/A Assessment of an individual’s technical systems knowledge.
Qualification Curriculum – Maneuvers Validation
121.913 Yes Required if unsatisfactory or incomplete Validation of an individual’s proficiency in the execution of maneuvers.
Qualification Curriculum – Line Operational Evaluation
121.913(b) Yes Required if unsatisfactory or incomplete A means to evaluate a pilot’s proficiency in the performance of their duties in their assigned tasks in an operational setting.
Qualification Curriculum – Operating Experience
121.913(c) Yes Required if unsatisfactory or incomplete Initial operating experience.
Appendix A A-7 Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Qualification Curriculum – Line Check
121.913(c) Yes Required if unsatisfactory or incomplete For flightcrew members: Initial line check.
Qualification Curriculum – Special Tracking
121.913(b)(4) N/A N/A When an air carrier has assigned a pilot to an augmented schedule of training, checking, or both.
Continuing Qualification Curriculum
121.915(a)(2)(ii) N/A N/A Training, evaluation, and certification activities that are aircraft- and equipment-specific to qualify a person for a particular duty position on, or duties related to the operation of, a specific make, model, series, or variant aircraft.
Continuing Qualification Curriculum – Special Qualification Training
121.915 No N/A Training conducted by a certificate holder to qualify flightcrew members beyond the scope of basic training.
Continuing Qualification Curriculum – Maneuvers Validation
121.915 Yes Required if unsatisfactory or incomplete Validation of an individual’s proficiency in the execution of maneuvers.
Continuing Qualification Curriculum – Line Operational Evaluation
121.915(b)(1)(i) Yes Required if unsatisfactory or incomplete A means to evaluate a pilot’s proficiency in the performance of their duties in their assigned tasks in an operational setting.
Continuing Qualification Curriculum – Line Check
121.915(b)(2)(i) Yes Required if unsatisfactory or incomplete Line checks.
Appendix A A-8 Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Continuing Qualification Curriculum – Special Tracking
121.915(a) N/A N/A When an air carrier has assigned a pilot to an augmented schedule of training, checking, or both.
Secondary Curriculum – Transition
121.434 N/A N/A This curriculum is applicable for an employee who has been previously trained and qualified in a specific duty position by the certificate holder and is being assigned the same duty position on a different aircraft.
Secondary Curriculum – Conversion
121.434 N/A N/A This curriculum is for an employee who has been previously trained and qualified as an FE for the certificate holder and is being assigned as an SIC for the same aircraft type in which he or she was previously trained and qualified.
Secondary Curriculum – Upgrade
121.434 N/A N/A This curriculum is for an employee who has been previously trained and qualified as an SIC for the certificate holder and is being assigned as a PIC for the same aircraft type in which he or she was previously trained and qualified.
Secondary Curriculum – Requalification
121.915(e) N/A N/A The individual must be requalified under a secondary curriculum to resume serving in that duty position.
Secondary Curriculum – Refresher
121.434 N/A N/A This curriculum is for an individual who has not met the time requirements of consolidation.
Other Other Optional Optional A pilot training or performance record kept in accordance with §§ 121.683 and 121.415(g).
Appendix A A-9 Table A-4. Part 135 Training Record Options Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Initial Knowledge Test; Written/Oral
135.293(a) Yes Required if unsatisfactory or incomplete Knowledge testing.
Recurrent Knowledge Test;
Written/Oral
135.293(a) Yes Required if unsatisfactory or incomplete Knowledge testing.
Initial Competency Check
135.293(b) Yes Required if unsatisfactory or incomplete Flight test to meet the currency requirements of § 135.293.
Recurrent Competency Check
135.293(b) Yes Required if unsatisfactory or incomplete Flight test to meet the currency requirements of § 135.293.
Instrument Proficiency Check
135.297 Yes Required if unsatisfactory or incomplete Instrument proficiency check (IPC).
Initial Line Check 135.299 Yes Required if unsatisfactory or incomplete A line check for the PIC.
Recurrent Line Check
135.299 Yes Required if unsatisfactory or incomplete A line check for the PIC.
Initial Training 135.345,
135.347 N/A N/A The training required for crewmembers who have not qualified and served in the same capacity on an aircraft.
Transition Training
135.345,
135.347 N/A N/A The training required for crewmembers who have qualified and served in the same capacity on another aircraft.
Upgrade Training 135.345,
135.347 N/A N/A The training required for crewmembers who have qualified and served as SIC on a particular aircraft type, before they serve as PIC on that aircraft.