2-32 completed during an evaluation in an aircraft or flight simulation training device. This form, as well as other job aids, could be used in documenting a training or checking event and recorded into the PRD after the event has taken place and the certificate holder could maintain the FAA form for demonstration of compliance.
2.8.1.1.13 Meeting Recordkeeping Requirements. All training must meet the recordkeeping requirements of § 135.63(a)(4). Thus, a pilot training record maintained by a part 135 air carrier or operator that displays compliance with a pilot training program approval would be required to be entered into the PRD when included in Table A-4. Similar to the part 121 pilot training records to be reported to the PRD, the varying degrees of data maintained by a certificate holder noted in part 121 subparts N, O, and Y, as well as part 135 subparts E, G, and H, will be entered into the PRD as the example for record entry previously described in the method of record entry section.
2.8.1.1.14 Using Distinct Qualifiers for Training Fields in the PRD. In order to differentiate the regulations under which training program approval was granted, the PRD will use distinct qualifiers in the training fields. For example, if an individual completes a training program approved for a part 135 certificate holder in accordance with part 121 subparts N and O, the certificate holder would enter the training program approval part and subpart as “135NO” in the PRD to note the certificate holder’s operating rule part and the subpart the certificate holder conducted the pilot training. This permits a reviewing entity to fully understand the type of training that an individual has participated in. Indicating the regulations governing the training program approval allows reviewing entities the opportunity to review the robustness and similarities of its pilot training program compared to the individual’s previous experience with other pilot training programs.
2.8.1.1.15 Determining Which Records to Enter and When to Enter Them. Appendix A contains several tables used to determine which records should be reported.
Records related to pilots trained under part 135 are listed in Table A-4. New records must be entered within 30 days of creation23 and historical records must be entered as described in paragraph 2.10.3 and § 111.255.
2.8.1.1.16 Part 91 Subpart K Fractional Ownership’s Training Program Records. All fractional ownerships must have an approved training program for their pilots and may seek approval for that training program in accordance with §§ 91.1065 through 91.1107; part 135 subparts E, G, and H; or part 121 subparts N and O.24 Regardless of which pilot training program is used, compliance with the regulation requires provision of all applicable records.
The fractional ownership’s program manager must keep training records of
23 § 111.215 24 A training program approved in this manner for a fractional ownership will be able to input a value for the training program that differs slightly from that of a traditional part 91K training program.
2-33 each pilot used in accordance with § 91.1027(a)(3). The records include the pilot’s current duties (e.g., PIC or SIC) and the date of the pilot’s assignment to those duties, the date and result of each of the initial and recurrent competency tests and proficiency checks required and the type of aircraft flown during that test or check, any action taken concerning the pilot’s release from employment for physical or professional disqualification, and the date of the satisfactory completion of initial, transition, upgrade, and differences training and each recurrent training phase. Each program manager for a fractional ownership program is required to enter these records to the PRD.
2.8.1.1.17 Determining Which Records to Enter and When to Enter Them. Appendix A contains several tables used to determine which records should be reported.
Records related to pilots trained under part 91K are listed in Table A-6. New records must be entered within 30 days of creation25 and historical records must be entered as described in paragraph 2.10.3 and § 111.255.
2.8.1.1.18 Pilot Training Records that Commercial Air Tour Operators, Corporate Flight Departments, and Public Aircraft Operators Maintain (PAC Group).
Commercial air tour operators, corporate flight departments, and public aircraft operators conduct operations with minimal oversight from the FAA, including in the area of pilot training. These operators are not required to maintain an approved pilot training program or maintain a recordkeeping system of a pilot’s training events. However, all pilots must record certain events in their pilot logbooks to document their currency as an FAA pilot certificate holder. While these events must be recorded by pilots in their logbooks, the FAA presumes that operators employing pilots are maintaining similar pilot training and currency records to ensure their pilots are current for operational safety purposes. Operators have also established customized training programs that are tailored to an individual operation and have documented training and qualification events in various formats. Considering that certain part 61 regulations require data elements to be recorded during an event, the FAA is requiring operators to enter an individual’s performance as a pilot in the database that documents the minimum training and qualification26 requirements when the operator is maintaining such records.
2.8.1.1.19 Determining Which Records to Enter and When to Enter Them. Appendix A contains several tables used to determine which records should be reported.
Records related to pilots operating under part 91 are listed in Table A-7. PAC operators have an option of entering new records within 30 days of generating or otherwise collecting the record, or, for certain records, those operators may maintain the record outside of the PRD for 5 years and enter the records only when notified by the PRD a reviewing entity is requesting the records, in
25 § 111.215 26 The FAA views qualification requirements broadly as any certificate, rating, training, checking, testing, and experience required to be qualified or maintain qualification for a position (e.g., PIC) in a particular operation (e.g., part 121). Not all qualification requirements must be reported to the PRD. Refer to § 111.225(b).
2-34 accordance with § 111.215. See paragraph 2.8.1.6 for PAC group reporting options.
2.8.1.2 Drug and Alcohol Records. In accordance with § 111.220, operators regulated under part 120 and 49 CFR part 40 must maintain certain drug and alcohol records of pre-employment, reasonable cause, reasonable suspicion, random, post-accident, return-to-duty, and follow-up testing. An operator is prohibited from knowingly using an individual to perform, and an individual is prohibited from performing any safety-sensitive function (including flightcrew member duties) if that individual has violated the drug and alcohol testing regulations under part 120 and has not met the requirements under part 120 or 49 CFR part 40 to return to duty. The FAA is requiring air carriers and operators to enter specific records provided in §§ 120.111 and 120.219(a) as well as 49 CFR § 40.333(a) into the PRD in accordance with § 111.220.
This includes records of verified positive drug test results, alcohol misuse violations (including confirmed breath alcohol results of a concentration of
0.04 or greater, on-duty and pre-duty use conduct, and alcohol use following an accident), refusals to submit to required drug or alcohol testing, all return-to-duty drug and alcohol test results, and all follow-up drug and alcohol test results.
2.8.1.2.1 Data Fields. The PRD will include all data fields listed below, most of which must contain an entry.
1. Reporting Entity Designator: This is the designator or other reporting entity identifier as established by the FAA. This will be prefilled based on the logged-in user.
2. Reporting Entity Name: This is the name as established by the FAA and recorded in the official FAA data sources. This will be prefilled based on the logged-in user.
3. Other DOT Agency Entity Name: FAA use only. This is the source of records which are reported to the FAA by employers regulated under another DOT agency where an individual worked as a pilot.
4. Other DOT Agency Entity Contact Information: FAA use only. This is the address, contact name, contact phone number, and contact email for records reported to the FAA by employers regulated under another DOT agency where an individual worked as a pilot.
5. Regulating Agency (Non-FAA): FAA use only. When entering a report from an entity regulated under another DOT agency, this is the regulating agency (e.g., Pipeline and Hazardous Materials Safety Administration (PHMSA)).
6. Pilot Certificate Number: This is the pilot’s FAA certificate number. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
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7. Pilot Last Name: This is the pilot’s last name. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
8. Date of Test or Occurrence: This is the date the test or event occurred.
9. Record Type: The user will select whether they are entering a drug test record or an alcohol misuse record.
10. Report Type: Based on the record type selected, the user will select the report type (e.g., Verified Positive Drug Test Result, Confirmed Breath Alcohol Concentration of 0.04 or greater, Refusal, etc.).
11. Type of Test: Based on the report type selected, the user will select the type of test (e.g., Random, Post-accident, Reasonable Cause Drug or Suspicion Alcohol, Follow-up, Return-to-duty). Pre-employment testing is only available to FAA users.
2.8.1.2.2 Who Must Enter Records? Any reporting entity that is required to comply with part 120 and 49 CFR part 40 must report drug and alcohol records to the PRD in accordance with § 111.220. This includes part 121 and 135 air carriers and operators, and air tour operators as defined under § 91.147.
2.8.1.2.3 Determining Which Records to Enter and When to Enter Them. Records related to drug and alcohol testing and events are listed in Table B-2. These records must be entered within 30 days of the test or occurrence.27 This requirement does not relieve an employer or its Medical Review Officer from reporting pilot violations to the FAA’s Federal Air Surgeon within two days in accordance with §§ 120.113(d)(1) and 120.221(c)(1).28
2.8.1.3 Final Disciplinary Action Records. In accordance with § 111.230, disciplinary actions that are considered final must be entered into the PRD within 30 days of being considered final. As provided in Appendix C, the specific data fields include identifying pilot information (e.g., pilot’s last name and FAA pilot certificate number), whether the disciplinary action resulted in permanent or temporary removal of the pilot from aircraft operations, and the type of action taken by the operator in response to the event (i.e., written warning, suspension, or termination).
2.8.1.3.1 Disciplinary Records that are Subsequently Overturned. The FAA recognizes that data may be entered incorrectly or a disciplinary action may be overturned through a number of informal and formal processes. Some records may be overturned after an employee succeeds in an internal dispute made directly with the employer, while other actions may be overturned by a court or other legal forum for adjudication. Moreover, the time period for an informal or formal dispute to be resolved could vary significantly. Therefore, § 111.230 requires reporting of disciplinary action records within 30 days
27 § 111.215 28 § 111.215
2-36 after the action is final so long as there is no pending dispute between the individual pilot and the employer or once the record is realized to be incorrect.
However, if a dispute develops after the disciplinary action is entered into the PRD and the action is subsequently overturned by the employer, then the reporting entity would be required to remove or correct the data entered into the PRD through the process discussed later in the document within 10 days of the disciplinary action being overturned as described in § 111.230(c). The FAA only considers a final disciplinary action to be subsequently overturned by an agreement if the agreement indicates the underlying action did not occur or was not the pilot’s fault. A record may not be entered into the PRD until the disciplinary action is finalized. The record must be entered in the PRD within 30 days after the dispute is considered resolved or closed by the employer in accordance with § 111.230(f)(1).)29. An air carrier or operator should not report any disciplinary action to the PRD that is not considered final.
2.8.1.3.2 Determining Which Disciplinary Actions to Report. A disciplinary record is created only for discipline or termination imposed by an operator or carrier involving the pilot’s performance that is related to the individual’s performance as a pilot, as set forth in § 111.230. A disciplinary action is entered into the PRD when the action: (1) was taken by an employer;
(2) imposed an adverse penalty on the pilot, such as a suspension, termination, or written warning; (3) directly involved the individual’s performance as a pilot, which means the record captures an activity or event directly related to a pilot’s responsibilities or completion of the core duties in conducting safe aircraft operations, as assigned by the operator employing the pilot; and
(4) has not been subsequently overturned, as specified in § 111.230.
Inappropriate or wrongful conduct in the workplace for which the employee is penalized by the employer but which does not involve the pilot’s aeronautical duties, is not considered “disciplinary action” and shall not be entered into the PRD. However, if an employer determines the inappropriate or wrongful conduct relates to a pilot’s responsibilities or completion of the core duties in conducting safe aircraft operations, it must be included in the PRD in accordance with § 111.230.
2.8.1.3.3 Data Fields. The PRD will include all data fields listed below, most of which must contain an entry.
1. Reporting Entity Designator: This is the designator or other reporting entity identifier as established by the FAA. This will be prefilled based on the logged-in user.
2. Reporting Entity Name: This is the name as established by the FAA and recorded in the official FAA data sources. This will be prefilled based on the logged-in user.
29 Some final disciplinary actions may be entered on request. See paragraph 2.8.1.6.2 for more information.
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3. Pilot Certificate Number: This is the pilot’s FAA certificate number related to the activity being entered. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
4. Pilot Last Name: This is the pilot’s last name. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
5. Date of Action: This is the date the action was considered final by the reporting entity.
6. Action Type: The record must be entered only if the disciplinary action was either a written warning, suspension, or termination related to pilot performance. Other types of disciplinary actions are not to be entered.
7. Removal from Aircraft Operations: If the action included a temporary or permanent removal from flying duties, this field must be marked “yes”.
8. Relevant Documents: Indicate whether other relevant documents exist.
2.8.1.3.4 Who Must Enter Records? Final disciplinary records must be reported to the PRD by all of the reporting entities specified in § 111.230. This includes parts 121, 125, and 135 air carriers and operators, air tour operators under § 91.147, fractional operators under part 91K, as well as those in the PAC group.
2.8.1.3.5 Determining Which Records to Enter and When to Enter Them. Records of disciplinary actions must be reported within 30 days of being considered final.30 Actions that are a written warning, suspension, or termination must be reported. If the disciplinary action does not involve removal from aircraft operations, PAC operators may elect to not enter these records into the PRD contemporaneously and may instead maintain these records for 5 years and enter them within 14 days when notified that a reviewing entity wishes to see the records, as set forth in § 111.215. This option to report the records upon request does not apply when a disciplinary action results in permanent or temporary removal of the pilot from aircraft operations. These events must be reported to the PRD contemporaneously.31
2.8.1.3.6 Relevant Documents. In accordance with § 111.230(g), each reporting entity must retain any documents that are relevant to a final disciplinary action reported to the PRD for 5 years and provide those documents to a reviewing entity on request. If a reporting entity receives a request for relevant documents, they must provide those records directly to the requester within 14 days. The relevant documents can be provided in any legible form, to include mail or email, and will not be entered directly into the PRD. More
30 § 111.215 31 § 111.215(b)(1)(i)
2-38 information about this functionality will be provided in the PRD User Guide, including directions on how to confirm receipt of the request within the PRD.
2.8.1.4 Records Concerning Separation of Employment. In accordance with § 111.235, the FAA requires relevant records concerning release from employment, resignation, termination, or disqualification with respect to employment be reported to the PRD. Air carriers and other operators are required to enter limited, specific information into the PRD pertaining to relevant separation of employment records. The information would include the following fields: (1) the final date of employment and (2) a multiple-option category field to indicate the nature of the separation of employment that would require the employer to indicate the type of separation such as resignation, termination, physical (medical) disqualification, or retirement. An “other” option will also be available if none of the listed choices apply.
2.8.1.4.1 Release from Employment Due to Performance or Extended Leave. If a pilot has been released from employment due to his or her performance as a pilot during training, qualification, proficiency, or during the period of time when a pilot is trained and qualified, the operator must enter the previously mentioned data elements as well as any record supporting the individual’s release of employment as a result of unsatisfactory pilot performance through a termination entry. Any other record pertaining to a pilot’s release from employment will be reported to the database through a similar standardized method. The FAA acknowledges that many situations could exist that result in a pilot being released from employment unrelated to his or her performance as a pilot. If a pilot is released from employment as a result of being furloughed or extended leave, the air carrier or operator must enter the individual’s final date of employment and the reason for being released from employment.
2.8.1.4.2 Pilot Resignation. Similarly, if a pilot employee resigns from his or her position with an operator for reasons that are unrelated to the pilot’s performance of the core duties and responsibilities associated with operating an aircraft safely, the air carrier or operator must enter the final date of employment with the employer and indicate that the pilot resigned. For instance, if a pilot resigned his or her position with an operator to return to school full time, the record need not explain that the pilot was returning to school; only dates must be entered into the PRD in this situation. No additional information would be permitted to be reported for inclusion in the PRD.
2.8.1.4.3 Unsatisfactory Performance as a Pilot or Disciplinary Action. However, if a pilot were terminated due to unsatisfactory performance as a pilot or as a result of disciplinary action, the operator that terminated the individual must input the final date of employment of the pilot and indicate that the individual was terminated. This type of termination of employment is required to be reported to the PRD in accordance with § 111.235. The FAA understands that
2-39 most disciplinary actions do not result in termination of employment;
however, as previously indicated, some actions or events involving a pilot’s performance (e.g., removal from duty as a result of a drug or alcohol-related violation) could lead the employer to take disciplinary action in the form of termination of employment. In such a case, part 111 requires the employer to complete PRD entries for both the record concerning the disciplinary action as well as the record concerning termination, so long as the underlying action or event was related to the individual’s performance as a pilot. For example, if a pilot resigned from a position as a result of a disciplinary action, any associated disciplinary action would still be reported to the PRD and a reviewing entity should consider both entries when evaluating that pilot.
2.8.1.4.4 Disqualification from Employment. A pilot may also separate from an employer as a result of being disqualified from employment as a pilot. The reasons could stem from no longer holding the appropriate pilot or medical certificate32 or no longer meeting the requisite eligibility terms of employment as a pilot (e.g., maintaining a valid passport or other terms listed in a company’s general operations manual). These examples of disqualification are generally unrelated to a pilot’s performance; however, they greatly affect the individual’s legal obligations related to the operation of an aircraft for an air carrier or operator. The air carrier or operator must enter the final date of employment with the employer and indicate that the pilot was disqualified through the appropriate category selection.
2.8.1.4.5 Data Fields. The PRD will include all data fields listed below, most of which must contain an entry.
1. Reporting Entity Designator: This is the designator or other reporting entity identifier as established by the FAA. This will be prefilled based on the logged-in user.
2. Reporting Entity Name: This is the name as established by the FAA and recorded in the official FAA data sources. This will be prefilled based on the logged-in user.
3. Pilot Certificate Number: This is the pilot’s FAA certificate number related to the activity being entered. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
4. Pilot Last Name: This is the pilot’s last name. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
32 If an individual were no longer able to hold a first-class medical certificate and as a result could no longer act as a PIC but was able to hold a second-class medical certificate and act as an SIC, an operator would input that the individual was physically disqualified as a PIC. A final date of employment would not be entered into the database in this situation because the pilot continues to be employed as an SIC.
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5. Separation of Employment Date: This is the last-in-time record of any action ending the employment relationship between a pilot and the reporting entity which is not subject to any pending formal or informal dispute initiated by the pilot. No separation from employment may be considered final until 30 days after the action.
6. Separation Type: Table D-1 lists the available options. Select the most appropriate choice. An “other” option may also be.
7. Relevant Documents: Indicate whether relevant documents exist.
2.8.1.4.6 Who Must Enter Records? Records concerning separation of employment must be reported to the PRD by all of the reporting entities specified in part 111. This includes parts 121, 125, and 135 air carriers and operators, air tour operators under § 91.147, fractional operators under part 91K, as well as PAC operators.
2.8.1.4.7 Determining Which Records to Enter and When to Enter Them. Records concerning separation of employment must be reported within 30 days of being considered final.33 If the separation from employment is not a termination, PAC operators may elect to not enter these records into the PRD contemporaneously and may instead maintain these records for 5 years and enter them within 14 days when notified that a reviewing entity wishes to see the records.
2.8.1.4.8 Relevant Documents. In accordance with § 111.235(g), each reporting entity must retain any documents which are relevant to a separation from employment action reported to the PRD for 5 years and provide those documents to a reviewing entity on request. If a reporting entity receives a request for relevant documents, they must provide those records directly to the requester within 14 days. The relevant documents can be provided in any legible form, to include mail or email, and will not be entered directly into the PRD. More information about this functionality will be provided in the PRD User Guide, including directions on how to confirm receipt of the request within the PRD.
2.8.1.5 Verification of Motor Vehicle Driving Record Search and Evaluation.
Each operator that holds an Air Carrier or Operating Certificate issued in accordance with part 119 and is authorized to conduct operations under part 121, 125, or 135 is required to request and review all relevant information identified through a NDR search set forth in 49 U.S.C. Chapter 303 concerning the individual’s motor vehicle driving history before allowing that person to begin service as a pilot in accordance with § 111.110.
2.8.1.5.1 Data Fields. The PRD will include all data fields listed below, most of which must contain an entry.
33 § 111.215
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1. Reporting Entity Designator: This is the designator or other reporting entity identifier as established by the FAA. This will be prefilled based on the logged-in user.
2. Reporting Entity Name: This is the name of the operator as recorded in the official FAA data sources. This will be prefilled based on the logged-in user.
3. Pilot Certificate Number: This is the pilot’s FAA certificate number. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
4. Pilot Last Name: This is the pilot’s last name. The PRD will ensure that the certificate number and last name are valid and match a known pilot who holds an appropriate FAA pilot certificate.
5. Date When NDR Search and Evaluation Was Completed: This is the date the NDR record was received and evaluated.
2.8.1.5.2 Who Must Enter Records? Records concerning the NDR search and evaluation must be reported to the PRD by parts 121, 125, and 135 air carriers and operators in accordance with § 111.110.
2.8.1.5.3 Determining Which Records to Enter and When to Enter Them. A record of the NDR search and evaluation must be entered into the PRD with 45 days of the PRD date of hire.34 Table E-1 shows which data fields are available for reporting.
2.8.1.6 PAC Operator Reporting Options. PAC operators have an option of reporting all new records contemporaneously, within 30 days of creation or being considered final, or they may wait until a request is received for certain records. This option does not apply to all record types but can substantially reduce the burden of entering pilot records into the PRD.
2.8.1.6.1 Records That Must Always be Reported Contemporaneously. Within 30 days of becoming final, the following records must always be reported to the PRD in accordance with § 111.215(b). Prompt reporting of these specific record types ensures that a reviewing entity will be provided the critical information even before requesting any additional records be provided by the pilot’s current or previous employers.
• Any final separation of employment record which resulted from a termination.
• Any final disciplinary action record which resulted in permanent or temporary removal of the pilot from aircraft operations.
34 § 111.240
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2.8.1.6.2 Reporting Records on Request. For records other than those described in paragraph 2.8.1.6.1, PAC operators may elect to not enter the records contemporaneously. PAC operators may instead maintain the records for 5 years and report the records to the PRD when requested to do so by a reviewing entity in accordance with § 111.215(b). When a reviewing entity requests any outstanding records be reported, the RP registered in the PRD for the previous employer will be notified by email that they must now enter any outstanding pilot records within 14 days to comply with § 111.215(b). Once the records have been entered, the reporting entity should enter either the “PRD records complete date” or, if no additional records are necessary, the reporting entity should select the “No additional records to report to PRD date” into the PRD. This will trigger the PRD system to notify the pilot and the reviewing entity that all of the appropriate records are now available for review.
2.8.1.7 Additional Administrative Entries in the PRD. A reporting entity may enter other information into the PRD.
2.8.1.7.1 Assignment to Duty. This optional entry may be used by a reporting entity to indicate when a pilot was assigned to a specific duty position for a specific aircraft make and model. Table D-2 indicates the available fields for use when entering a pilot’s assignments to duty positions.
2.8.1.7.2 PRD Records Complete Date. During the transition period between PRIA and the PRD, a pilot’s historical records in the PRD may be incomplete because reporting entities have approximately two years to enter historical records into the PRD. Reviewing entities need a way to determine if they should request additional records from previous employers or if all of the historical records have been entered.
2.8.1.7.2.1 If there is no date entered in this field for the pilot, then the reviewing entity must assume more records are available from that reporting entity that are not yet entered in the PRD. The reviewing entity can request the additional records be entered via the request function in the PRD. When a reporting entity receives the request, they must enter any outstanding records within 14 days in accordance with § 111.215(b). When a reporting entity has entered all of the appropriate records, they should enter a date in this field to indicate they have completed the process.
2.8.1.7.2.2 If there is a date in this field, it indicates that the reporting entity has entered all records for this pilot as of the date indicated. If a PAC operator is not reporting all records contemporaneously, the operator should not enter a date indicating all records are current.
If this date is more than 30 days old and the employer is the pilot’s current employer, the reviewing entity should still request any additional records via the PRD. This will notify the employer
2-43 to ensure any records which have been generated since the date entered in the field are entered. They must report any outstanding records within 14 days and update the date to indicate it is complete.
2.8.1.7.3 No Additional Records to Report to PRD Date. This date field is used to indicate when a reporting entity has entered all available records for a pilot into the PRD and no additional records are expected. This would be appropriate in cases when a pilot no longer works for the reporting entity. As a reviewing entity, if there is a date in this field, the reporting entity entered all appropriate records and nothing more is available.
2.8.2 Historical Records. In accordance with § 111.255, the FAA requires all air carriers authorized to conduct operations in accordance with part 121 and/or 135 to provide PRIA records created and maintained by the air carrier on or after August 1, 2005. The FAA also requires operators authorized to conduct operations in accordance with parts 125 and 135 as well as part 91K fractional ownerships to provide specific records created and maintained by the operator or fractional ownership on and after August 1, 2010. PAC operators are not required to comply with these historical records reporting requirements, which only apply to part 119 certificate holders, but may voluntarily enter historical records into the PRD.
Note: All air carriers and operators required to report historical records in accordance with § 111.255(e) must continue to maintain pilot records documented as of August 1, 2005 or August 1, 2010 through the present for 5 years after reporting those records to the PRD.
2.8.2.1 Determining Which Types of Historical Records to Report. A reporting entity that is required by § 111.255 to enter historical records will report the same record information for both historical and contemporaneous records. See Table 2-2 for an overview of what record types are to be reported.
Paragraph 2.8.1 also describes the record types in more detail.
2.8.2.2 Determining Which Records Based on Age to Report. Historical records are any records dated before one year after publication of part 111. Historical records may date back to August 1, 2005 or August 1, 2010 depending on the type of reporting entity. Table 2-1 provides an overview of historical records reporting. See paragraph 2.10.3 for more information about reporting historical records during the transition between PRIA and the PRD.
2.8.3 Distinguishing Between Company Records and PRD Records. Air carriers and operators typically maintain records that are separate and in addition to records they may have obtained from the PRD or otherwise received as required by part 111. Such records are referred to as “company records” whereas the records obtained in accordance with part 111 are referred to as “PRD records.”