Appendix A A-10 Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Differences Training
135.345,
135.347 N/A N/A The training required for crewmembers who have qualified and served on a particular type aircraft, when the Administrator finds differences training is necessary before a crewmember serves in the same capacity on a particular variation of that aircraft.
Recurrent Training 135.351(b),
135.351(c) N/A N/A The training required for crewmembers to remain adequately trained and currently proficient for each aircraft, crewmember position, and type of operation in which the crewmember serves.
Requalification Training
135.321(a)(8) N/A N/A The training required for crewmembers previously trained and qualified, but who have become unqualified due to not having met within the required period.
Initial Crew Resource Management Training
135.330 N/A N/A Crew resource management training.
Recurrent Crew Resource Management Training
135.330 N/A N/A Crew resource management training.
Emergency Training
135.331 N/A N/A Each training program must provide emergency training under this section for each aircraft type, model, and configuration, each crewmember, and each kind of operation conducted, as appropriate for each crewmember and the certificate holder.
Other Other Optional Optional A pilot training or performance record kept in accordance with § 135.329(e).
Appendix A A-11 Table A-5. Part 125 Testing Record Options Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Initial Knowledge Test; Written/Oral
125.287(a) Yes Required if unsatisfactory or incomplete Knowledge testing.
Recurrent Knowledge Test; Written/Oral
125.287(a) Yes Required if unsatisfactory or incomplete Knowledge testing.
Initial Competency Check
125.287(b) Yes Required if unsatisfactory or incomplete Flight test to meet the currency requirements of § 125.287(b).
Recurrent Competency Check
125.287(b) Yes Required if unsatisfactory or incomplete Flight test to meet the currency requirements of § 125.287(b).
Instrument Proficiency Check
125.291 Yes Required if unsatisfactory or incomplete Testing requirements to meet the initial qualifications of a PIC for part 125 operations.
Other Other Optional Optional A pilot training or performance record kept in accordance with § 125.401.
Appendix A A-12 Table A-6. Part 91 Subpart K Fractional Ownership Operator’s Training Record Options Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Initial Training 91.1101,
91.1081(b) N/A N/A Initial training requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Transition Training
91.1101,
91.1081(b) N/A N/A Training requirements to meet the transition qualifications of a pilot in part 91 subpart K operations.
Upgrade Training 91.1101,
91.1103 N/A N/A Training requirements to meet the upgrade qualifications of a pilot in part 91 subpart K operations.
Differences Training
91.1097(b)(4) N/A N/A Training requirements to meet the differences qualifications of a pilot in part 91 subpart K operations.
Recurrent Training 91.1107(b),
91.1107(c) N/A N/A Continuing training requirements to meet the qualifications of a pilot in part 91 subpart K operations.
Requalification Training
91.1063(d)(8) N/A N/A The training required for crewmembers previously trained and qualified, but who have become unqualified.
Initial Knowledge Test; Written/Oral
91.1065(a) Yes Required if unsatisfactory or incomplete Training and testing requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Initial Competency Check
91.1065(b) Yes Required if unsatisfactory or incomplete Training and testing requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Recurrent Knowledge Test;
Written/Oral
91.1065(a) Yes Required if unsatisfactory or incomplete Training and testing requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Recurrent Competency Check
91.1065(b) Yes Required if unsatisfactory or incomplete Training and testing requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Appendix A A-13 Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Instrument Proficiency Check;
Written/Oral
91.1069(d) Yes Required if unsatisfactory or incomplete Training and testing requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Instrument Proficiency Check
91.1069(d) Yes Required if unsatisfactory or incomplete Training and testing requirements to meet the initial qualifications of a pilot in part 91 subpart K operations.
Emergency Training
91.1083 N/A N/A Emergency training in an approved training program.
Other Other Optional Optional A pilot training or performance record kept in accordance with § 91.1027.
Appendix A A-14 Table A-7. Public Use, Air Tour, and Corporate Operators Record Options Data Element Regulation Allow Evaluator’s Comments Task or Maneuver Which was Unsatisfactory or Incomplete Description Pilot-in-Command Proficiency Check
61.58 Yes Required if unsatisfactory or incomplete PIC proficiency check: Operation of an aircraft that requires more than one pilot flightcrew member or is turbojet powered.
Instrument Proficiency Check
61.57(d) N/A N/A A proficiency check used to reestablish instrument currency Initial Training N/A N/A N/A Initial ground/flight training Recurrent Training N/A N/A N/A Recurrent ground/flight training Other Other Optional Optional A pilot training or performance record kept by the operator
Appendix B B-1 APPENDIX B. DRUG AND ALCOHOL RECORDS Table B-1. Data Fields Data Element Description Reporting Entity Designator:
Designator (or PRD equivalent) of the air carrier or operator entering the record (automatically populates with assigned credential).
Reporting Entity Name: Name of the certificate holder or operator as it appears on the certificate or is otherwise recorded in the FAA records (automatically populates with assigned credential).
Other DOT Agency Entity Name*:
• This is the source of records that are reported to the FAA by employers regulated under another DOT agency where an individual worked as a pilot.
• [Text field] Regulating Agency (Non-FAA)*:
• FMCSA – Federal Motor Carrier Safety Administration
• FRA – Federal Railroad Administration
• FTA – Federal Transit Administration
• PHMSA – Pipeline and Hazardous Material Safety Administration
• USCG – U.S. Coast Guard Pilot Certificate Number: Certificate number of the pilot receiving the action.
Pilot Last Name: Name of the pilot as it appears on their certificate.
Date of Test or Occurrence:
Date Record Type: Valid options:
• Drug Test
• Alcohol Misuse Report Type*: See Table B-2 (these options change based on selection above).
Type of Test*: See Table B-2 (these options change based on selection above).
* Some items identified in Table B-2 are only applicable to records being entered by the FAA.
Appendix B B-2 Table B-2. Report Type Options (Record Type) Report Type Type of Test Options Description (Drug Test) Verified Positive Drug Test Result Random Record of a random drug test conducted in accordance with 14 CFR § 120.109(b) that was verified positive by the employer’s Medical Review Officer.
(Drug Test) Verified Positive Drug Test Result Post-Accident Record of a post-accident drug test conducted in accordance with 14 CFR § 120.109(c) that was verified positive by the employer’s Medical Review Officer.
(Drug Test) Verified Positive Drug Test Result Reasonable Cause Record of a reasonable cause drug test conducted in accordance with 14 CFR § 120.109(d) that was verified positive by the employer’s Medical Review Officer.
(Drug Test) Verified Positive Drug Test Result Return-to-Duty Record of a return-to-duty drug test conducted in accordance with 14 CFR § 120.109(e) that was verified positive by the employer’s Medical Review Officer.
(Drug Test) Verified Positive Drug Test Result Follow-Up Record of a follow-up drug test conducted in accordance with 14 CFR § 120.109(f) that was verified positive by the employer’s Medical Review Officer.
(Drug Test) Verified Positive Drug Test Result Pre-employment* Record of a pre-employment drug test conducted in accordance with 14 CFR § 120.109(a) that was verified positive by the employer’s Medical Review Officer.
(Drug Test) Verified Positive Drug Test Result Other DOT Agency Test (Non-FAA modes)* Record of a pilot that submitted to a DOT drug test conducted by an employer under another DOT agency regulation that is verified positive by the employer’s Medical Review Officer.
(Drug Test) Refusal to Submit to Drug Test Random Record of a refusal to submit to a random drug test required under 14 CFR § 120.109(b), including any conduct listed under 49 CFR § 40.191.
(Drug Test) Refusal to Submit to Drug Test Post-Accident Record of a refusal to submit to a post-accident drug test required under 14 CFR § 120.109(c), including any conduct listed under 49 CFR § 40.191.
Appendix B B-3 (Record Type) Report Type Type of Test Options Description (Drug Test) Refusal to Submit to Drug Test Reasonable Cause Record of a refusal to submit to a reasonable cause drug test required under 14 CFR § 120.109(d), including any conduct listed under 49 CFR § 40.191.
(Drug Test) Refusal to Submit to Drug Test Return-to-Duty Record of a refusal to submit to a returnto-duty drug test required under 14 CFR § 120.109(e), including any conduct listed under 49 CFR § 40.191.
(Drug Test) Refusal to Submit to Drug Test Follow-Up Record of a refusal to submit to a followup drug test required under 14 CFR § 120.109(f), including any conduct listed under 49 CFR § 40.191.
(Drug Test) Refusal to Submit to Drug Test Pre-employment* Record of a refusal to submit to a preemployment drug test required under 14 CFR § 120.109(a), including any conduct listed under 49 CFR § 40.191.
(Drug Test) Refusal to Submit to Drug Test Other DOT Agency Test (Non-FAA modes)* Record of a pilot that refused to submit to a drug test required under another DOT agency regulation, including any conduct listed under 49 CFR § 40.191.
(Drug Test) Negative Drug Test Result Return-to-Duty Record of a return-to-duty drug test conducted in accordance with 14 CFR § 120.109(e) that was verified negative by the Medical Review Officer.
(Drug Test) Negative Drug Test Result Follow-Up Record of a follow-up drug test conducted in accordance with 14 CFR § 120.109(f) that was verified negative by the Medical Review Officer.
(Alcohol Misuse) Breath alcohol result at or above 0.04 Random Record of a random alcohol test conducted under 14 CFR § 120.217(c) and confirmed with a breath alcohol concentration of 0.04 or greater.
(Alcohol Misuse) Breath alcohol result at or above 0.04 Post-Accident Record of a post-accident alcohol test conducted under 14 CFR § 120.217(b) and confirmed with a breath alcohol concentration of 0.04 or greater.
Appendix B B-4 (Record Type) Report Type Type of Test Options Description (Alcohol Misuse) Breath alcohol result at or above 0.04 Reasonable Suspicion Record of a reasonable suspicion alcohol test conducted under 14 CFR § 120.217(d) and confirmed with a breath alcohol concentration of 0.04 or greater.
(Alcohol Misuse) Breath alcohol result at or above 0.04 Return-to-Duty Record of a return-to-duty alcohol test conducted under 14 CFR § 120.217(e) and confirmed with a breath alcohol concentration of 0.04 or greater.
(Alcohol Misuse) Breath alcohol result at or above 0.04 Follow-Up Record of a follow-up alcohol test conducted under 14 CFR § 120.217(f) and confirmed with a breath alcohol concentration of 0.04 or greater.
(Alcohol Misuse) Breath alcohol result at or above 0.04 Pre-employment* Record of a pre-employment alcohol test conducted under 14 CFR § 120.217(a) and confirmed with a breath alcohol concentration of 0.04 or greater.
(Alcohol Misuse) Breath alcohol result at or above 0.04 Other DOT Agency Test (Non-FAA modes)* Record of a pilot that submitted to a DOT alcohol test conducted by an employer under another DOT agency regulation that confirmed with a breath alcohol concentration of 0.04 or greater.
(Alcohol Misuse) Refusal to submit to alcohol test Random Record of refusal to submit to a random alcohol test required under 14 CFR § 120.217(c), including any conduct listed under 49 CFR § 40.261.
(Alcohol Misuse) Refusal to submit to alcohol test Post-Accident Record of refusal to submit to a post-accident alcohol test required under 14 CFR § 120.217(b), including any conduct listed under 49 CFR § 40.261.
(Alcohol Misuse) Refusal to submit to alcohol test Reasonable Suspicion Record of refusal to submit to a reasonable suspicion alcohol test required under 14 CFR § 120.217(d), including any conduct listed under 49 CFR § 40.261.
(Alcohol Misuse) Refusal to submit to alcohol test Return-to-Duty Record of refusal to submit to a return-to-duty alcohol test required under 14 CFR § 120.217(e), including any conduct listed under 49 CFR § 40.261.
Appendix B B-5 (Record Type) Report Type Type of Test Options Description (Alcohol Misuse) Refusal to submit to alcohol test Follow-Up Record of refusal to submit to a follow-up alcohol test required under 14 CFR § 120.217(f), including any conduct listed under 49 CFR § 40.261.
(Alcohol Misuse) Refusal to submit to alcohol test Pre-employment* Record of a refusal to submit to a pre-employment alcohol test required under 14 CFR § 120.217(a), including any conduct listed under 49 CFR § 40.261.
(Alcohol Misuse) Refusal to submit to alcohol test Other DOT Agency Test (Non-FAA modes)* Record of a pilot that refused to submit to an alcohol test required under another DOT agency regulation, including any conduct listed under 49 CFR § 40.261.
(Alcohol Misuse) Breath alcohol result below 0.04 Return-to-Duty Record of a return-to-duty alcohol test conducted under 14 CFR § 120.217(e) and confirmed with a breath alcohol concentration lower than 0.04.
(Alcohol Misuse) Breath alcohol result below 0.04 Follow-Up Record of a follow-up alcohol test conducted under 14 CFR § 120.217(f) and confirmed with a breath alcohol concentration lower than 0.04.
(Alcohol Misuse) On-duty use N/A Record of on-duty alcohol use, as defined under 14 CFR § 120.37(c).
(Alcohol Misuse) Pre-duty use N/A Record of pre-duty alcohol use, as defined under 14 CFR § 120.37(d).
(Alcohol Misuse) Use following an accident N/A Record of alcohol use following an accident, as defined under 14 CFR § 120.37(e).
* These records are only entered by the FAA and not for entry by industry.
Appendix C C-1 APPENDIX C. FINAL DISCIPLINARY ACTION RECORDS Table C-1. Data Fields (all required) Reporting entity designator:
Designator (or PRD equivalent) of the air carrier or operator entering the record (automatically populates with assigned credential).
Reporting entity name:
Name of the certificate holder or operator as it appears on the certificate or is otherwise recorded in the FAA records (automatically populates with assigned credential).
Pilot certificate number:
Certificate number of the pilot receiving the action.
Pilot last name: Name of the pilot as it appears on their certificate.
Date of action: YYYYMMDD Action type: The only disciplinary actions permitted to be entered in accordance with § 111.230 are: a written warning, suspension, or termination related to pilot performance. Other types of disciplinary actions are not to be entered.
Valid values:
Written Warning Suspension Termination Relevant documents:
These are documents which are relevant to this record and may be requested by the reviewing entity or the pilot in accordance with § 111.230.
Valid values:
Yes No Removal from aircraft operations:
Did the disciplinary action result in permanent or temporary removal of the pilot from aircraft operations?
Valid values:
Yes No
Appendix D D-1 APPENDIX D. EMPLOYMENT HISTORY RECORDS Table D-1. Data Fields Reporting entity designator:
Designator (or PRD equivalent) of the air carrier or operator entering the record (automatically populates with assigned credential).
Reporting entity name:
Name of the certificate holder or operator as it appears on the certificate or is otherwise recorded in the FAA records (automatically populates with assigned credential).
Pilot certificate number:
Certificate number of the pilot receiving the action.
Pilot last name: Name of the pilot as it appears on their certificate.
PRD date of hire: MMDDYYYY The earliest date on which an individual begins any form of required training in preparation for the individual’s service as a pilot on behalf of an operator or entity subject to the applicability of this part; or performs any duty as a pilot for an operator or entity subject to the applicability of part 111.
Assignment to duty history: (optional) Enter the starting dates and ending dates of assignments to a flight position and aircraft. See Table D-2.
Separation of employment date:
Last-in-time record of any action ending the employment relationship between a pilot and an air carrier or other operator which is not subject to any pending formal or informal dispute initiated by the pilot. No separation from employment may be considered final until 30 days after the action.
YYYYMMDD Valid values: TBD Separation type: Valid values:
Termination-pilot performance Termination-professional disqualification Other-employer-initiated separation not due to pilot performance Other-physical/medical disqualification Other-resignation Other-retirement Other [free form text box] details TBD Relevant documents:
These are documents which are relevant to this record and may be requested by the reviewing entity or the pilot in accordance with § 111.235.
Valid values:
Yes No